Category Archives: The HR Rules

Burning Down Your HR Department

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This post originally ran in January of 2012.  I liked it, and still like it today.  Many of us are looking to kick off 2014 with a fresh approach.  Read this, it might save you some time in the upcoming year!  Enjoy.

A couple of years ago my parents house burned down.  They were away on vacation and lighting struck the roof. Before the fire department could get there and put it out, most of the house was destroyed.  60+ years of memories and possessions, gone.   In hindsight, it was a bit of a blessing,  there house was at the age where everything was starting to need replacing, and my father was at the age, where he wanted to retire.  Those two things don’t go well together!  Major home improvements equals major expense, and a fixed income.  So, long-story-short, mother nature, and the insurance company, gave my folks a new house for a retirement gift!  All is well that ends well, I guess.

This situation, though, led to some deep emotional conversations about what the wish they could have pulled out, if they new this was going to happen.  As you can imagine it was all the stuff you and I would want – our photos, our mementos, some favorite things that remind us of loved ones, or things that we were proud of.  I thought about his recently when having a conversation with a friend who just started a new position as the head of a large HR shop.  His comment to me was:

“What I really need to do is burn this place down and start over!”

To which I replied, “well, isn’t there anything you would keep?”  Bam!  That is what he needed – he did need to burn it down, but there were definitely some things he needed to take out before lighting the match.

It’s a common practice that Leaders tend to do when taking on a new position – we tend to burn down our departments.  Oh, we say we won’t, as we go around throwing gasoline on everything, and we say we aren’t rebuilding as strap our tool belt on and start hammering away, but the truth is, most leaders want to remake their new departments into what they want, not what it was.

So, I’ll ask you to take a few moments today and think about the concept of burning down your HR department.  What would you pull out and save?  What would you happily allow to burn up?  What would you miss?

Everyday we owe it to our organizations to get better.  You don’t have to burn down the department to get better – but you do need to get rid of those things you know you would easily allow to burn up!

Your Open Office is Killing Your Productivity

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You know what’s funny – everyone, who is anyone, wants to work in a new, cool, ultra modern open office concept!  Organizations are spending billions creating these environments, and now studies are coming out and showing that productivity suffers in open concepts, especially with younger workers and those that love to multitask. From the New Yorker:

The open office was originally conceived by a team from Hamburg, Germany, in the nineteen-fifties, to facilitate communication and idea flow. But a growing body of evidence suggests that the open office undermines the very things that it was designed to achieve…In 2011, the organizational psychologist Matthew Davis reviewed more than a hundred studies about office environments. He found that, though open offices often fostered a symbolic sense of organizational mission, making employees feel like part of a more laid-back, innovative enterprise, they were damaging to the workers’ attention spans, productivity, creative thinking, and satisfaction. Compared with standard offices, employees experienced more uncontrolled interactions, higher levels of stress, and lower levels of concentration and motivation. When David Craig surveyed some thirty-eight thousand workers, he found that interruptions by colleagues were detrimental to productivity, and that the more senior the employee, the worse she fared.

So, why do we continue to design our workplaces around this open office concept?  Here’s what I think:

1. Recruiting.  Young talent likes to walk into the ‘cool’ office.  Executives feel that this is a recruiting advantage and a marketing advantage when customers see a new, ultra-modern office environment.

2. We think we want our office, like we want our homes.  Over the past 2 decades home builders have been ask to build open home plan designs.  We then go to our office which is all cut up into small rooms and think ‘Hey, wouldn’t this be ‘nicer’ if this was all opened up?’

3. Collaboration. Open office design was billed as the next best thing for creativity and collaboration.  It was a theory.  It was never really tested out. Someone had an idea, ‘you know what, if we break down these walls and have everyone in one big room, we’ll be more collaborative, we’ll be more creative”.  Sounds good.  Research is showing us that theory was just that, a theory.

I think for certain aspects the open concept still has merit.  Sales offices for years have been using the open concept with success, in a bullpen environment.  Hear your peers next to you on the phone, and your competitive nature takes over, you get on the phone.  You can feel and hear a buzz in the air in a well run sales bullpen.  I tend to think I’m creative, but having others around me, talking, doesn’t help my creative process.  I hear this from IT and Design professionals as well.  Have you been in a big IT shop or Design house?  Most of the pros where headphones, dim the lights, try and create an environment that the open concept isn’t giving them.

Be careful my friends.  I love the look of many of the new offices, but if it’s hurting productivity and making my workers worse – I’ll gladly give them back their offices!

The Future of HR, again.

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2014 will be the year Retention returns to HR.

Retention almost died during the great recession.  For almost 10 years HR pros were able to roam the halls of their organization and almost never had to worry about the issue of retention.  There weren’t many jobs.  Most people in times of hardship, hunker down and don’t move.  It was like a perfect retention storm! There are HR Pros who graduated out of HR programs, started their careers in the past 5 years, that have never known a time when retaining your employees was the number one priority!

That is about to change.

This year Retention of Employees will once again become a major issue that HR will be looked at to solve.   Here are some important things to remember when you begin to look at ways to retain your employees:

1. “It’s really easy to do.” That is what your executives think, so you’re in trouble.

2. You will get blamed for high turnover.  Buy a helmet, life sucks that way.

3. You will blame your crappy managers that you haven’t given any management training to in at least 5-7 years.

4. You will tell at least half the people in your organization – “We don’t have a retention problem, we have a compensation problem.” You’ll be partially right, but won’t have the competitive data to back it up, so you’ll come across a a whiny victim.

5. You’ll make at least one info-graphic trying to explain ‘Retention vs. Turnover’ to your executives.  It will fail.

6. At least one executive will come up with the brilliant idea of ‘Retention Bonuses’ and think $1,000 at the end of a year will stop people from wanting to leave your organization.  Everyone who stays throughout the year will get a $1,000 bonus but won’t know why they got it.

7. To combat your inability to retain employees, you’ll blame recruiting for not being able to find talent.  This will work until your head of recruiting gets fired and the new head of recruiting comes in and says this one line – “The best recruit is the employee we don’t have to replace.” Again, retention will be on your desk.

8. Employees don’t leave companies, they leave managers. Instead of recruiting, you now pass off your problem to the training department.  Managers will now be forced to go through soft skills leadership classes. You buy yourself 6 more months of retention not being your problem.

9. You’ll buy a ‘new’ assessment that claims to increase retention by picking the right people to begin with.  You’ll never really find out if this worked or not, because you’ve been changing so many things no one will really know.  But the HR vendor will take credit and you’ll start in their white paper and get asked to speak at their annual conference!

10. Retention will still be an issue in 2015, but by then you’ll turn everything you’ve done, and your 7% increase into retention, into a new position with a new company in town who has a worst problem than your old company. See #1 for your plan with the new company.

Employee Narcissism At All-Time High

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Do you feel that our fixation on employee feedback is perpetuating our narcissistic society?

It’s a question I thought of recently and I haven’t been able to get it out of my head.  On one hand, I truly believe we have a major issue with narcissism in our society that is getting worse, not better.  I also believe giving feedback to employees, on the work they do, is very valuable and needed to have a strong workforce.

So what gives?

We are told Annual Employee Evaluations are broken and not enough.

We are told you must give feedback to your employees frequently throughout the year.

We are also told that we have multiple generations that have gotten ‘hooked’ on feedback, like a junky is ‘hooked’ on crack.  You get up and you put up a selfie waiting for your ‘followers’ to comment, to ‘like’, to give you a fix.  You get to work, one more selfie – just a quick hit.  Out to lunch, with my bestie, just one hit before I return to the office.  Okay, it’s late afternoon, I’m going to need a little more to make it until 5pm, hello bathroom selfie, you’re my savior. Look at me! I’m home, bottle of wine selfie should at least get me through the evening.

Is it a stretch to compare the desire for social feedback to our desire for work feedback?

Here’s what I know.  The more feedback you get, the more feedback you desire.  If that is the case, is your new constant feedback evaluations at work creating a monster that you’ll never be able to satisfy?  I feel like by solving one problem (lack of feedback), HR is helping to cause, or at least sustain, a bigger problem we are facing with an employee culture that is becoming overwhelmingly narcissistic.

Maybe the bigger question should be, what are we going to do with rampant narcissism that is running amok in our organizations?  Have you created Anti-Narcissism training yet in your organization?  If so, what does that entail? I’m thinking it must have some sort of aversion therapy elements (post a selfie and you get a shock from you desk chair!). Or maybe a little  public shaming, which doesn’t seem to work on Narcissist, they actually like it – ‘oh look, someone is talking about me!’

I’m not sure what I dislike more in HR – employees who spent all of their time trying not get noticed, or employees who spend all of their time trying to get noticed!

 

 

 

 

Problem Solving 5 Push Ups At A Time

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Have you noticed almost no one in business uses push ups to solve problems, or laps.  I never liked running, and it takes to long to get your team back on task, so I use push ups as ‘motivators’ when coaching. Here’s how it works:

1. You screw up.

2. You drop and give me 5 push ups, immediately.

3. You go back to trying to do it right.

It works really well.  You didn’t call for the ball. Drop and give me 5.  You forgot to box out your man. Drop and give me 5.  You missed your serve. Drop and give me 5. You missed the steal sign. Drop and give me 5.

No, not after practice, or the game. Now.

“But coach, everyone is watching in the stands. I’m going to leave my team one person short.”  Yes.  Yes, they are watching. Yes, you will leave your team short.

Give me 5, now.

There’s something about correction in the moment.  I don’t really think it’s about embarrassment, I think it’s about understanding this is so important, we are doing to address it right here, right now.  Not later.  Not after. Now.

Individually or as a team.  Always effective.  Don’t like turnovers.  After each turnover, the entire team has to do 5 push ups on the floor, game clock running.  You want to know what happens?  The other team kind of giggles, referees always wait, and parents don’t lose their minds.  Oh, and turnovers go down.

It’s not hard doing 5 push ups.  It’s about taking a moment in time to show what just went wrong is important.  We need to take a moment to think about it.  That moment needs to last as long as it take you to do 5 push ups.

It works really well when coaching both boys and girls.  I’m wondering how well it would be in coaching adults in the workplace. It’s not about punishment, it’s about letting everyone know what’s important.  Being crystal clear.  Suit and tie, khakis and button-down, pumps and dress, drop and give me 5.   I’m not convinced adults would see this the same as kids, but I wondering what the real difference is?  Definitely not normal.  Effective ideas rarely are.

What do you think?  Would push ups work as a motivator in your environment?

5 Things HR Can Learn from Airports

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I know many of you will be getting on an airplane over the next few weeks to fly and see friends and family over the holidays.  Some of you fly all the time, so this will be something you experience often.  Many of you rarely fly, so you get really frustrated because you feel it should work better.  We work in HR everyday.  We get use to the stuff that doesn’t work, but we shouldn’t.  We should be like infrequent fliers, everything that is wrong should bother us greatly.

1. The airport never appears to have anyone who wants to take responsibility for anything.  Every airline is on their own. The security folks only handle their ‘area’ of concern. Food vendors only do their thing.  Does it sound familiar?  It’s your department and/or organization.  Some needs to take charge of stuff no one else wants to take charge of.  HR can fit that role perfectly.  Too many times in our organizations we/HR sees things that need someone to take responsibility. We need to be that person.

2.  The one thing about 90% of air travelers need to do after landing is go to the bathroom and charge something (phone, computer, tablet, etc.).  Airports figured out bathrooms, I’ve never had to wait to use the restroom in an airport.  I almost always have to wait to use an electrical outlet!  Should be an easy fix – go buy 100 power strips and increase the amount of charging points by 5 times.  But no one does this.  HR has this issue. We see things that can be fixed, by doing something simple, instead we don’t fix it, because we want to fix it permanently.  Believing is we fix it ‘temporarily’ we’ll never fix it the right way.  Do the temp fix first.  Tell everyone it’s a temp fix. Then work towards a permanent solution.

3. Airports use to treat everyone the same.  Everyone had to check in at the counter. Everyone had to wait in the same security line.  Airports figured out this doesn’t work for those they need most, frequent fliers.  Now, those who fly often, get treated differently.  They can by pass the TSA line through special pre-check lines.  They check in before they even get to the airport (most people can do this, but frequent fliers learn the tricks!). They have special clubs to sit in and get away from the rest of us.  HR needs to treat employees differently.  The only employees/people who want to be ‘treated’ the same, are those who are low performers.

4. Planes won’t crash is you have a little fun. For years Southwest was the fun airline.  They showed you could still fly planes and and have a little fun.  Others are beginning to follow in that same path.  HR is not known for being ‘fun’. In fact, we are probably known for not having fun.  We like to tell ourselves this comes with the territory of having to fire people. “Tim, this is serious business, there is no room for fun in HR.”   You can have fun in HR.  You need to have fun in HR.  Our organizations need proper role models of how to have fun.  People will still have to be fired, might as well have some fun along the way.

5.  It only costs a little more to go first class.  Actually it costs a ton more, but have you ever really seen an empty first class?  And, no, it’s not all frequent fliers filling those seats.  Some people are willing to pay more for a better flight experience.  You might not be willing, but some are.  Your employees are the same way about a lot of things.  Don’t think you know what is best for them, because it’s best for you.  They might want something totally different.  Well, we (in HR) like having half day Fridays in the summer, so we are willing to work 9 hour days Monday through Friday to get those. Everyone will want this.  Unless your the department that can’t take a half day on Friday because your clients need y0u there at 4pm on Fridays.

Here’s a tip to get you through your holiday travel, if you get stuck in an airport.  You aren’t forced to stay at the airport.  If you have an extremely long layover, grab a taxi and go someplace nice to eat, or even a movie.  It beats waiting 4 or 5 hours fighting over who gets the outlet next.

Renting vs. Owning

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I’m proud to say that today starts off our first week as building owners, as HRU, the company I run purchased the building that we’ve been renting for the past 13 years. In fact, my company has rented office space for 34 consecutive years until today.  Today, we are owners.

There’s a ton of reasons why you rent for 34 years.  First and foremost, renting gives you flexibility.  Sure, it’s at a cost, but if you want flexibility you pay for that.

There’s also a ton of reason on why we decided to own.  We aren’t paying someone else for the space we feel we can stay in for a very long time.  We build equity, etc.

This big purchase got me thinking about how many of you, or even my own staff, are renting vs. owning.  Not their homes or cars, but their positions.  You treat it differently if you own it verse renting it.   Being in HR for 20 years I’ve seen a ton of employees who were just renting.  They didn’t want to commit to the company, to their position.  They were just renting it for a while.

I’ve also seen a ton of people who owned their positions.  You know something?  I’ve never seen a renter employee be more successful than an owner employee.  100% of the time, those employees who decide to own their positions are more successful.

Today, I’m thankful to be an owner.

 

Riding the School Bus made me Tough!

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Re-run Friday – this post originally ran in January of 2011.  I still find Jenny Johnson one of the funniest people on Twitter and Instagram, check her out, she’s brilliantly funny. Also, my kids still hate the school bus!

I read a very funny quote today from a comedian, Jenny Johnson, which she said

“If you rode the school bus as a kid, your parents hated you.”

It made me laugh out loud, for two reasons: 1. I rode the bus or walked or had to arrive at school an hour early because that was when my Dad was leaving and if I wanted a ride that was going to be it.  Nothing like sitting at school talking to the janitor because he was the only other person to arrive an hour before school started.  Luckily for me, he was nice enough to open the doors and not make me stand outside in the cold.  Lucky for my parents he wasn’t a pedophile! 2. My kids now make my wife and I feel like we must be the worst parents in the world in those rare occasions that they have to ride the bus.  I know I’m doing a disservice to my sons by giving them this ride – but I can’t stop it, it’s some American ideal that gets stuck in my head about making my kids life better than my life, and somehow I’ve justified that by giving them a ride to school their life is better than mine!

When I look back it, riding the bus did suck – you usually had to deal with those kids who parents truly did hate them.  Every bully in the world rode the bus – let’s face it their parents weren’t giving them a ride, so you had to deal with that (me being small and red-headed probably had to deal with it more than most).  You also got to learn most of life lessons on the bus – you found out about Santa before everyone else, you found out how babies got made before everyone else, you found out about that innocent kid stuff that makes kids, kids before you probably should have.  But let’s face it, the bus kids were tough – you had to get up earlier, stand out in the cold, get home later and take a beating after the ride home, just so you had something to look forward to the next day!

You know as HR Pros we tend also not to let our employees “ride the bus”.   We always look for an easier way for them to do their work, to balance their work and home, to do as little as possible to get the job done.  In a way, too many of us, are turning our organizations and our employees into the kids who had their Mom’s pick them up from school.  I’m not saying go be hard on your employees – but as a profession we might be better off to be a little less concerned with how comfortable everyone is, and a little more concerned with how well everybody is performing.

Too many HR Pros (and HR shops for that matter) tend to act as “parents” to the employees, not letting them learn from their mistakes, but trying to preempt every mistake before it’s made – either through extensive processes or overly done performance management systems.  We justify this by saying we are just “protecting” our organizations – but in the end we aren’t really making our employees or organizations “tougher” or preparing them to handle the hard times we all must face professionally.  It’ll be alright – they might not like it 100%, but in the end they’ll be better for it.

No, but really, how am I doing?

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Here’s the main responses 97% of managers give a subordinate when they ask “how am I doing”?  Actually, the reality is, most employees will never verbally ask this question, they ask it with their eyes.  They make some sort of worthless small talk, or update you on something that is work related, then you get ‘the look’.  It’s that look you get from a dog when you talk to a dog and the dog doesn’t speak human, so you get the head tilt ‘I’m trying to turn your human words into dog words, but it’s not working’ look.  It’s a waiting, a waiting for you to tell me, how am I doing!   Here’s what most of you say:

1. “Oh! You’re doing great!”

2. “Hey! Just keep up the great work, you’re doing fine!”

3. “Yeah! Well, just keep working hard!”

That really encapsulates the only feedback an employee gets when it’s not review time.

“No, but really, how am I doing?”

Here’s some hints that can help you out, if you get pressed beyond the three go-to answers above:

– No one wants to hear they suck, even if they really suck.

– 99% of people feel they are doing better than you think they are doing. Put that into context before you respond.

– People love to hear that you told someone else they are going great. That’s like positive feedback on steroids.

– Comparing how they are doing to someone else in your group, is never a good idea for team dynamics.

– Using a scale, is always a cop-out. “I’d say your a solid B-!” “On a scale of 1 to 10, you’re easily a 6.5!” What does that even mean!?

 What should it sound like when one of your employees asks you ‘how am I doing’?  I think it should sound something like this:

“Great question. Let’s talk about it. How do you think you’re doing?”

Wait for it, it’s not a deflection, but you need to know what you’re walking into! Let them tell you. Make them tell you. Your answer really depends on where their mindset is.  If they think they walk on water, but you want to drown them, you’ve got a giant gap you need to cross.  If you’re both close in your assessment of the performance, it’s an easier conversation.  Regardless, I think you should really give them something when they’ve asked for it.  First talk about what your expectations are.

“I’m glad to hear you feel your doing well on the project.  I agree with you.  Remember, we set out some goals prior for this project, and I don’t want to lose site of those, and what we’ve determined will be successful.  As of right now, you are right line with where we need to be at this point.  If you want to know it out of the park, be exceptional, you will need to do…”

Give them a chance to be great. Truly great. Not ‘meeting’ expectations.  Too often we tell someone is doing ‘great’ when they are doing their job. The job they got hired for, and nothing more.  That isn’t great, that’s meeting expectations.  Most people aren’t happy with meeting expectations, they want to do more.  You have to be clear on what that looks like.

 

 

 

Meanwhile in tedious reality…

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Much of what we do in HR and Recruiting is tedious, never ending work.  Same stuff, same day, same month, year after year.  Welcome to the show, kid.

It doesn’t make the occupation tedious.

Sometimes I think we feel this need that we have to be doing something exciting all the time.  To feel this need to be challenged.  To change the world.  Unfortunately, that isn’t reality of any job.  Everyone has some level of monotony in their daily jobs.  Brain surgeons and Rocket scientists have monotony. It might not seem like it to you, but to them it’s the same old thing, day in, and day out.

I hear this a lot from people when we are talking shop about recruiting.  How do you do it each day, just doing the same thing? And this, coming from a Compensation Pro or a Benefit Analyst!

The very cool, non-tedious part of being in recruiting is that each and every day, people surprise you.  Sometimes in some really negative ways, but also many times in some very positive ways.  I’m always shocked at how people are willing to help me, by just asking.  First time contacts, don’t know me from Adam, willing to go out of their way.  What does that say about the human condition?  I think it says deep down, if given the free choice, we would rather help someone else, than to not help them.  Most people don’t think about that, when they think about recruiting.

Every day, while you’re ‘doing’ the same thing in Recruiting and in HR, people become our non-tedious reality.  I’ve heard for decades people say: “You’re good with people, you should go into HR!” Or have that be the reason why they did go into HR in the first place. But I think it’s more than being a  ‘good people person’.  It’s having a desire to delve into the human condition!  In HR we get involved into the motivations of why employees do this or that.  In recruiting we get involved into the motivations of why a person might want to leave their current job, etc.  In a way, so many people in these roles become a strange kind of untrained therapists.

Maybe that’s the key to dealing with our tedious reality.  We’ve become workplace psychotherapist for those we connect with on a daily basis.  I don’t even know what that says about us?

Oh well, back to life.