The Weekly Dose: @VaultPlatform – Workplace Misconduct Reporting Tech

Today on the Weekly Dose I take a look at a timely technology in a world of #MeToo #BLM #Covid-19! Vault Platform helps organizations resolve workplace misconduct including that related to Me Too, Black Lives Matter, COVID-19, and all other workplace issues with a safe speak-up app for reporting incidents.

Let’s be clear to start, this isn’t your parent’s workplace 1-800 hotline, where you called some third-party company that would listen to your story, filter it, and then pass it along to HR, who then call you in. Vault is a technology, mobile-first, platform that allows employees to report any type of workplace harassment, fraud, corruption, racism, etc., and document their experience. Then, when they feel the time is right, they can actually send this forward to be responded to.

Each time an employee reports it is dated and time-stamped and the employee has access to their actual record the entire time. Once an employee decides to move forward it gets sent to the appropriate parties within the organization to resolve the issue.

What I like about Vault:

– “Go Together” – when talking about things like sexual harassment and racism, many times an employee does not feel comfortable reporting on their own, but they also don’t trust others when they say they’ll also report. Vault’s “Go Together” allows an employee to report, but only move it forward once another employee reports the same or similar behavior, so they are not making these accusations on their own. It’s really a brilliant idea!

– Vault dashboard works as a case management dashboard so HR, legal, D&I, etc. can check and track that reports are being resolved and how they are being resolved. It allows executives to instant insight access to the real problems that are going on in their organization, unfiltered, right from their employees.

– It allows employees to communicate in a way that is most comfortable to them, mobile messaging, not a phone call talking to a stranger.

– Employees can record for as long as they want without reporting and always have access to their own words, an organization can not delete or edit the employee’s own records. Many times something happens to an employee but they aren’t sure if it’s actually harassment, but as they see a pattern of behavior begin to happen, it becomes clear. Keeping these records makes it easy for the employee to give proof of how long and how much this is happening.

Right now every single organization on the planet is concerned with the experiences their employees are having. Me Too, BLM, COVID, etc. have shown us that our employees are having very drastic differences in their experiences, and we need to give our employees access and the ability to share these with us quickly and easily if we want to truly make changes and improve their experiences.

I first saw Vault at the HR Technology Conference right after Me Too and I liked it. With the additional social and health issues today, it’s even a more relevant technology. Vault Platform happens to be the perfect workplace technology at the perfect time. I highly recommend you take a look and a demo.

It’s Really Hard to Judge People!

I was out walking with my wife recently (that’s what middle-aged suburban people do, we walk, it makes us feel like we are less lazy and it gets us away from the kids so we can talk grown-up) and she made this statement in a perfectly innocent way:

“It’s really hard to judge people.”

She said this to ‘me’!  I start laughing.  She realized what she said and started laughing.

It’s actually really, really easy to judge people!  I’m in HR and Recruiting, I’ve made a career out of judging people.

A candidate comes in with a tattoo on their face and immediately we think: prison, drugs, poor decision making, etc. We instantly judge.  It’s not that face-tattoo candidate can’t surprise us and be engaging and brilliant, etc. But before we even get to that point, we judge.  I know, I know, you don’t judge, it’s just me. Sorry for lumping you in with ‘me’!

What my wife was saying was correct.  It’s really hard to judge someone based on how little we actually know them.

People judge me all the time on my poor grammar skills.  I actually met a woman recently at a conference who said she knew me, use to read my stuff, but stopped because of my poor grammar in my writing.  We got to spend some time talking and she said she would begin reading again, that she had judged me too harshly, and because I made errors in my writing assumed I wasn’t that intelligent.

I told her she was actually correct, I’m not intelligent, but that I have consciously not fixed my errors in writing (clearly at this point I could have hired an editor!). The errors are my face tattoo.

If you can’t see beyond my errors, we probably won’t be friends.  I’m not ‘writing errors, poor grammar guy”.  If you judge me like that, you’re missing out on some cool stuff and ideas I write about.

As a hiring manager and HR Pro, if you can’t see beyond someone’s errors, you’re woefully inept at your job.  We all have ‘opportunities’ but apparently, if you’re a candidate you don’t, you have to be perfect.  I run into hiring managers and HR Pros who will constantly tell me, “we’re selective”, “we’re picky”, etc.

No, you’re not.  What you are is unclear about what and who it is that is successful in your environment.  No one working for you now is perfect.  So, why do you look for perfection in a candidate?  Because it’s natural to judge against your internal norm.

The problem with selection isn’t that it is too hard to judge, the problem is that it’s way too easy to judge.  The next time you sit down in front of a candidate try and determine what you’ve already judged them on.  It’s a fun exercise. Before they even say a word.  Have the hiring managers interviewing them send you their judgments before the interview.

We all do it.  Then, flip the script, and have your hiring managers show up for an interview ‘blind’. No resume beforehand, just them and a candidate face-to-face.  It’s fun to see how they react and what they ask them without a resume, and how they judge them after.  It’s so easy to judge, and those judgments shape our decision making, even before we know it!

 

Working Outside of Your Time Zone Sucks!

For most of my adult life, I’ve worked mostly in the timezone I lived in. So, when I worked in the mountain or central time zones I lived in those time zones. For the vast majority of my career, I’ve worked in the Eastern time zone. I’m not trying to be time zone conceded, but I think most business people live on EST.

If you ranked the top five most workable time zones, globally, I think most people would have it something like:

  1. EST or GMT-4 (New York, D.C., Boston)
  2. GMT+1 (the UK)
  3. WST or GMT-7 (LA, Seattle, San Fran)
  4. GMT+8 (Singapore)
  5. CST or GMT-5 (Chicago/Houston/DFW)

What do you think? Agree, disagree, don’t care.

For a couple of weeks, I decided to work from home from St. George, UT (GMT-6). My team is all EST, so I was two hours “behind” them. I usually get to work around 7:30 am, which meant text messages, Teams notifications, emails, etc. started around 5:30 am.

I had a choice to make. Sleep and work like a normal person and get going around 8 am “my time” at where I was at, or totally just keep my companies EST working time. I decided to try and live normally in Utah, but it was strange. Being two hours off most of your team means you feel like you’re playing catch up all day, and then they get done around 5 pm and you have two hours with almost no interaction at the end of your day.

With more and more organizations going to work at home “forever” and allowing people to work remotely wherever they want, I see this issue increasing. I know global organizations have been doing this for a long time and for many this is a new concept. You’re right, it’s not new.

It just sucks!

I’m sure you get used to scheduling meetings in the middle of the day so it works for everyone or working late into the evening or early morning for those leaders with teams on the opposite side of the world, but when the majority of your team is in one timezone and you are in another, it’s easy to feel like you’re missing out.

It’s probably more difficult for those who have worked in one timezone and then move to another, versus all of those people that worked in a different timezone since the beginning. If it’s all you know, it’s all you know.

So, I’m wondering. How do you cope with living and working in a different timezone than the majority of your team? How do you stay connected and not feel like you’ve missed out? Hit me in the comments with your strategies.

#CoronaDiaries – The Travesty of Hero Pay!

I’m back in the office and I’m feisty as ever about all this “Hero” pay going on across the world! I love Heros, I mean who doesn’t love Heros, but…

Can I be real a second?
For just a millisecond?
Let down my guard and tell the people how I feel a second?

Also, beyond excited that Disney+ is releasing the Original cast of Hamilton on July 3rd! In the comments give me your over/under number of the amount of times I’ll watch Hamilton on Disney+? (I’ll tell you what my wife’s number on me was after a bit!)

Are you more productive working at home? #WFH

If you want and like working from home, your answer is “Yes!”

If you hate working at home and can’t wait to return to work, your answer is “No!”

The truth?

Some people can be productive anywhere. You could put them on the moon and they would find a way to get done what needs to get done. Many of us, need a great deal of structure and guidance, and proper motivation.

We have this giant Work from Home experiment going on right now and a lot of HR folks are pointing to this and going, “See! I told you it would work!” But, is it really working?

The problem is what most of us are doing right now isn’t truly working at home. If you are trying to do childcare to co-habitat with multiple people in a house all trying to do work, it’s not really what a normal work at home situation would be.

Pre-Covid most studies on Work at Home were done by folks who had a mission to get more people to work at home, so quite frankly, I think most of those studies are crap. They didn’t really set out to see what situation would be better, only that working from home is better.

One of the main issues we see with working from home is that your real workers, those ten percenters who put in the most work, put in even more when working from home which could lead to burnout of your best talent. So, you might see productivity gains, but it’s not equal across the board. Like most work, the vast amount of gains is coming from folks who already probably gave you the most!

I’m not a work from home hater by any means. I think it’s a great way to add some flexibility for those employees who need it and can actually make it work. To be very clear, that is not all of your employees. The vast majority will not be more productive at home. And those who love working at home the most might actually be your least productive.

So, should you allow your employees who can continue to work from home? I think during a pandemic the answer is yes! I think once this is all behind us, we have to look at productivity in a normal work from home environment and make those determinations on our own.

In the small sample size, I have with my own company I know there are folks who would kill it no matter where they were working, and I have some folks who better get ready to return to the office!

The key to working from home isn’t your ability to actually be able to work at home. It’s your ability to be as good or better working at home as you were working from the office, in a normal business environment. We are not in a normal business environment. So, you working at 40% compacity at home doesn’t mean you’ve proven anything.

So, during this great Work from Home experiment, do you think you are more productive, less productive, or about the same? Hit me in the comments and let me know what you think!

Would you choose to live at your job 24/7 for a month? These workers did!

40 employees of Braskem America in Marcus Hook, PA unanimously decided they would lock themselves in their plant for 28 straight days, so they could safely make N95 masks for healthcare workers. Day and night, they worked, ate meals with each other, and slept at the plant to ensure there would be no spread of the virus to the products they were making.

The workers spent 12-hour shifts making polypropylene and a non-woven fiber in N95 masks, hospital gowns, and sanitary wipes.

Braskem has given the workers “enhanced employee compensation” for their work.

They were provided an onsite kitchen and supplies to sustain them as they operated the manufacturing facilities in isolation, according to Braskem.

Workers got TV breaks and drive-by visits from family during the 28-day period.

You might be thinking to yourself, “Well, I would do the same thing!” Especially given that most of us have just spent a full month or more with our families in lockdown in our houses! And I believe many people would have sacrificed as these employees did for the betterment of the healthcare workers who desperately need this PPE.

But don’t kid yourself, I’m sure this was an emotional decision for many! It’s not like the workers of a manufacturing facility do this on a normal basis. Most probably don’t travel for work, so they see their family and friends every single day. Going a month without that contact had to really difficult! I don’t like going for three days without seeing my dog!

The HR person in me loves this story and also knows that somewhere out of this probably comes a wedding, or bad breakup, or a baby! You just don’t keep 40 people together for 28 straight days, day and night, and not have some stuff go down! If HR has taught me anything, it’s humans will be humans!

I know the reality of this situation is this company was doing what companies do. Because of a crisis, they have a very short-term opportunity to make some great money and in the process help healthcare workers, help their employees, and help the stakeholders of that organization. It’s a win-win-win all the way around. It doesn’t stop this being a great story and we need all of those we can get!

So, my question for you today is, would you be willing to spend 24/7, for a month with your co-workers and your co-workers only!? Working, eating, sleeping, side by side? Hit me in the comments!

I loved that one of the workers being interviewed said one of the things they took for granted was being able to work next to someone and sit down to eat next to someone and not have to be six feet apart or even worry about that. When they came out into the ‘real’ world they realized they took stuff like that for granted.

Do you have your CEOs cell phone number?

The world is moving pretty fast right now. Seems like you can’t step away from the news cycle for a minute without something new popping up and changing what we thought to be fact just seconds before.

That’s why I found it refreshing this week when I read a story about Activision Blizzard CEO Bobby Kotick giving out his personal cell phone number to all of his employees. If you work for a small or even medium-sized business you might not find this to be a big deal, but Bobby has 10,000 employees!

“The uncertainty created by the coronavirus pandemic can take its toll on employees. For the 10,000 or so who work at Activision Blizzard around the world, one person they can call is CEO Bobby Kotick

“About a month ago, we sent out an email from my email address with my phone number and we encouraged every single employee that has a concern that relates to their health care to just contact me directly,” Kotick told CNBC’s Becky Quick on “Squawk Box.”

Kotick said “a few hundred” employees have reached out to him since that email. “But we’re fortunate. Very few actually tested positive so far for Covid-19.”

I’ve met a lot of great CEOs in my time. Some wonderful, extremely caring folks, and a few assholes. There are not many who would do this with this number. There would be meetings with PR and Comms and HR, and eventually, there would be this rollout of a hundred underlings who would be taking your call directly.

The decision would be made that the CEO would do a weekly town hall, live, and you could send in your questions to be answered, etc. All of those questions would be washed and pre-loaded, and the CEO would say the exact right thing. That is how the sausage is made kids!

The vast majority of CEOs would tell you they would do the exact same thing as Bobby, but they haven’t and they won’t. I don’t know if Bobby is a great leader, but that was a great leader move.

Your people are nervous and scared and frustrated. They don’t want a perfectly prepared Q & A. They just want to let you know how they are feeling. The best CEOs I’ve worked with would find that information priceless. They search out unfiltered news from the trenches!

Turns out, all you have to do is email your cell phone number out to the email list titled”
All Employees” and hit send!

 

Your “New” Most Valuable Employees!

What happens after you test positive for COVID-19, go through the illness and come out on the other side? Freedom! That’s what!

Like most viruses, once you have that virus your body builds up an immunity against it, and you are highly, like getting hit by lightening highly, unlikely to get the COVID again, no matter what you read on that red-state political site you read! Again, science.

This being the case, for the next 12-18 months, we are going to see some strange things happen socially and in our workplaces.

We are going to have employees who can come back to work in any situation and not have to worry about catching the virus, but can still pass it on to others if they aren’t still following sanitizing protocols. They can go to the movies, to the bar, out to eat, with almost no worry for themselves.

Maybe we’ll even give them a card they can show the police so these post-covids can gather together and without the worry of being arrested or disbanded. Or put make them wear a red letter on their clothes… We’ll watch them outside having fun as the rest of us who haven’t had the virus stay sheltered and isolated.

The reality is we would be naive to not understand the value of someone who has already had the virus and is now back to normal health-wise. We employees will be to do things right now, and guess what? You won’t be able to choose which employees you get in this capacity! It might be one of your best, or it might be one of the ones you wished you had fired.

These employees will be able to travel out to your clients. Go visit customers. Work on the shop floor next to each other and somewhat get their lives back to normal. Those who are pre-virus healthy will have to assist these folks from afar in the best way we can.

Think about the biggest dip-shit you have on staff right now. Now, imagine your biggest customer has this big project and they are telling you that you must have someone onsite come and meet with them, and don’t send anyone who can give us the COVID. Okay, great, we’ve got Marty who spends most days in the bathroom looking at Memes now being the face of the organization to our most valuable client.

Could happen. Is Marty ready? Are you ready? Do you even know which of your employees will be on this list? Are you tracking them and do you understand their importance?

Post-Covids will have their run of the world for a bit. They’ll be extremely valuable to every employer. While we might have high unemployment for a bit, can you imagine those forward-thinking companies who are out there hiring all the post-covids?

Who would have thought that a major skill in the modern workforce would be simply your ability to survive!?

E7 – The HR Famous Podcast – #COVID19 Work from Home strategies!

In Episode 7 of The HR Famous Podcast, long-time HR leaders (and friends) Tim Sackett and Kris Dunn (Jessica Lee on break) get together to with Dawn Burke (Senior Writer at Fistful of Talent, Sr. Consultant at Recruiting Toolbox) to talk about Work From Home, as tens of millions of American workers have been told to stay home, keep working and figure it out on the fly.

Dawn shares her advice and background from a recent Fistful of Talent feature, focusing on the need to maintain work rituals (eating lunch in your car and watching Netflix rather than in the house) as well as thoughts on productivity expectations, print cartridges, PETS, kids, laundry, etc. Tim and Kris weigh in with stories about day drinking (not them, other people) and the psychology behind work from home productivity and the need to stop texting and emailing everyone ALL THE TIME from your bunker.

If you’re new to work from home or managing people who are, this is the podcast for you.

Listen below and be sure to subscribe, rate and review (iTunes) and follow (Spotify)!!! Listen on iTunesSpotify and Google Play.

Show Highlights:

1:30 – Tim discloses he’s not working from home since he owns his building at work, which is really just another form of working from home. Dawn Burke, a longtime HR leader, Senior Writer at Fistful of Talent, Sr. Consultant for Recruiting Toolbox introduces herself.

4:25 – Dawn breaks down a post she wrote at Fistful of Talent entitled “Working from Home Can Be Awful! Unless You Do These Things”, in which she provides great advice on how to set yourself to work from home, especially if you haven’t done It before.  It’s harder than it looks, as she details her transition to work from home and where she struggled as a result. Dawn also talks about people around her – like her sister – struggling over the last few days as they transition from no WFH to full-time WFH with zero planning and prep.

11:20 – Dawn, Kris, and Tim get into Dawn’s advice for people transitioning to full-time work from home – focused on the needs to maintain “rituals”. Kris goes right to one of the sizzle parts of Dawn’s article/advice, which is the disclosure that just like when she used to try and get out of the corporate office mid-day, she also has a history of trying to get out of the home office mid-day – BY EATING LUNCH IN HER CAR AND WATCHING NETFLIX. Fascinating and scary all at the same time. The gang ends up loving the idea for new folks doing the WFH thing. It’s actually brilliant.  Other references – Magic Mike, etc.

17:23 – Speaking of work rituals, Tim and Kris share alcohol-related stories from their time as trench HR pros.

21:00 – Dawn breaks down her top advice for folks moving to 100% work from home. Making appearances in the discussion – print cartridges, PETS, kids, laundry, etc. Tim talks about the productivity bump/burnout function that’s coming for new WFH people.

27:00– The gang talks about the need to stop messaging via Text and Slack when you’re a new WFH person and pick up the phone and talk to people (or via video) – to get human interaction. Interaction is going to be important to prevent isolation.

28:50 – TOP ADVICE FROM THE GANG RELATED TO WORK FROM HOME – Tim and Dawn break down their biggest pieces of advice for folks who are new to work from home. Tim shares his view that things get lost in translation, and you have to pick up the phone, facetime or hop on a video call rather than try to resolve something through 23 emails.  Dawn talks about her background and lighting in her WFH set up, and points to exercise/wellness/mindfulness platforms as a huge help to mental and physical health. KD feels like the key to WTH is find a way to reconnect with someone who’s important in your life  – personal and/or professional – at least a couple of times a week.

NOTE – We’ll be back mid-week with a pod focused on nothing but ZOOM and the art of the video meeting!

The Top 5 Gifts to Get that Special Someone at the Office for Valentine’s Day!

Let’s get creepy today!

Remember back when you were in elementary school and your mom or dad would take you to the store and you would pick out your box of Valentine’s to give out at school? You had to make one of those little ‘mailboxes’ out of shoebox so everyone in your class could drop off one, and then you would go home after school and analyze each one like the Zapruder film!

Did Amber make me her ‘special’ Valentine or did she use a generic message card on me!?! Why did Jill put a ‘heart’ on top of her “i” to me? Why did Billy give me the card with kittens? Oh, the humanity of trying to figure out who loved you through the meaning of store-bought valentine cards!

Talk about stress! I’m not sure a kid goes through something more stressful than getting down to those last two or three cards and having to decide which crappy card you have left to give to the school bully so you don’t get beat up!

Thankfully, we are now all adults! Now we just have some weird or creepy person at work who believes they are in love with us and also believing that Valentine’s Day is the day they should profess this love! I’m going to make it easy for you, weird, creepy peeps! I’ve been there. I’ve been in love and struggled for the right gift! No worries, I got your back:

1. Their favorite work-appropriate drink. That special someone likes Starbucks double-shot, low-fat caramel mocha whatever, get them one! If you don’t know their drink order, you aren’t even trying to be a proper crush! This says, hey, I like you, but I’m not a completely insane stalker. Drop it off and be casual, and just say, “I got you your drink, wanted you to have a good start to your valentine’s day”, then walk away, don’t make it awkward!

2. Something sweet. Candy, cookie, cupcake. It’s traditional. It’s thoughtful. It doesn’t have to be consumed immediately. You can drop it off when they are at their work station or when they aren’t with a little note. Don’t be weird and make some creepy note (“I got you something sweet because I bet you taste sweet!” Vomit!)

3. Flowers from Anonymous. If you really want to win the day. Send that special someone flowers, but make it anonymous, and keep it anonymous! The great thing about the anonymous flowers is that person will talk about it all day, if not longer. The downfall is they might assume they came from the person they are really attracted to and that person might not be you! This doesn’t work if you’re already “kind of talking” to this person.

4. Jewelry! Kidding, don’t ever give jewelry to a co-worker that you are not romantically involved with! This is super creepy! Plus, it’s poor taste to do that level of gift at work. Only give jewelry to that special someone when you’re alone. Those idiots who propose to their special someone in a public place should be shot.

5. An invitation. You don’t know until you know…The reality is we all want to be wanted, but they might not want you, or they might. An email that says, Happy Valentine’s Day! I would love to take you out for a drink or dinner or a coffee. Let me know. Big risk, big payoff or big rejection. But, it allows the person in their own space to make a decision. If you don’t push the issue, you can survive this in the workplace. Pro tip: if you get rejected on this attempt, never do it again with this person and never mention it, ever, to anyone. Lock it away! The most creepy people in the world will turn this into a public thing at the office. Don’t do that!

So, you’ve got your one-week warning! Next Friday is Valentine’s Day. Valentine’s Day on a Friday is like the holy grail of Valentine’s Day. Crazy stuff happens because you have the weekend to fall in love or recover from your heartbreak! Are you ready!?!