E8: The HR Famous Podcast – Video Conference Like a Pro!

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In Episode 8 of The HR Famous Podcast, long-time HR leaders (and friends)  Kris Dunn and I (Jessica Lee on break) get together with Dawn Burke (Senior Writer at Fistful of Talent, Sr. Consultant at Recruiting Toolbox) to talk about video meeting etiquette, their virtual meeting pet peeves, and their wildest video call stories.

The team shares their tips and tricks on tech, framing and lighting for your video calls. Talking about their pet peeves leads to the importance of connection, Zoom’s questionable feature on attention metrics, and how to be aware of nonverbal cues. KD closes by prompting the team to share some embarrassing video call moments that you won’t want to miss.

Listen below and be sure to subscribe, rate and review (iTunes) and follow (Spotify)!!! Listen on iTunes, Spotify and Google Play.

Show Highlights: 

1:30 – Tim says Michigan isn’t shut down completely – YET and the team welcomes special guest, senior writer at FoT, Dawn Burke. Dawn explains she doesn’t eat cat food, and life’s good followed by Tim and KD talking COVID-19 toilet paper memes.

5:00- KD dives deep into best practices for video meetings. Kris gives a shout out to Craig Fisher and talk about how not to suck at video – thinking about your camera, mic and lighting… Tim talks tech with wifi vs. hardwire – and calls out KD on his bad internet, and KD blames his kids who are now home and “streaming”.

8:30- Dawn talks about the importance of having the basics first, lighting second… but if you are looking for the right light, there are amazon purchases that make video calls cleaner, neater and brighter. She highly recommends the selfie ring light.

10:45 -The team digs into the pet peeves. KD’s first: framing and shitty backgrounds. Tim and Dawn agree first on their list are learn how to MUTE.

17:20 – KD asks “What is your dream video meeting background?” Dawn would be in a coffee shop with Jesus in the background. Tim goes 80’s arcade and KD wants a Wu-Tang jpeg. But what you really want, is something that starts the conversation.

22:25- KD talks about how your company culture follows you into virtual meetings. “There’s attention metrics on tools like Zoom and the host of the meeting can get a notification if you aren’t paying close attention for 30 seconds” A hack for those with questionable manager techniques… keep Zoom as your active window and get your other windows set before the call is the recommendation.

27:45- The team discusses if it’s important to be looking into the camera. Tim mentions it’s one of his pet peeves – “eye contact is one of our physical cues that indicate if someone’s engaged”

33:30- KD says the best guidance for video meetings, is to show non-verbal ques and interaction because that will help you thrive over those who aren’t picking up those ques. Tim and Dawn go into more advice. Tim says headphones keep you locked in and Dawn says everyone working from home will make our workplaces better in the future.

37:45 Tim, KD and Dawn start sharing their video call horror stories. From spouses crawling across the floor in the background, embarrassing notifications on shared screens to Dawn’s cat cameos.

Show Resources:

Jessica Lee on LinkedIn

Tim Sackett on Linkedin

Kris Dunn on LinkedIn

HRU Tech

The Tim Sackett Project

The HR Capitalist

Fistful of Talent

Kinetix

Boss Leadership Training Series

Your “New” Most Valuable Employees!

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What happens after you test positive for COVID-19, go through the illness and come out on the other side? Freedom! That’s what!

Like most viruses, once you have that virus your body builds up an immunity against it, and you are highly, like getting hit by lightening highly, unlikely to get the COVID again, no matter what you read on that red-state political site you read! Again, science.

This being the case, for the next 12-18 months, we are going to see some strange things happen socially and in our workplaces.

We are going to have employees who can come back to work in any situation and not have to worry about catching the virus, but can still pass it on to others if they aren’t still following sanitizing protocols. They can go to the movies, to the bar, out to eat, with almost no worry for themselves.

Maybe we’ll even give them a card they can show the police so these post-covids can gather together and without the worry of being arrested or disbanded. Or put make them wear a red letter on their clothes… We’ll watch them outside having fun as the rest of us who haven’t had the virus stay sheltered and isolated.

The reality is we would be naive to not understand the value of someone who has already had the virus and is now back to normal health-wise. We employees will be to do things right now, and guess what? You won’t be able to choose which employees you get in this capacity! It might be one of your best, or it might be one of the ones you wished you had fired.

These employees will be able to travel out to your clients. Go visit customers. Work on the shop floor next to each other and somewhat get their lives back to normal. Those who are pre-virus healthy will have to assist these folks from afar in the best way we can.

Think about the biggest dip-shit you have on staff right now. Now, imagine your biggest customer has this big project and they are telling you that you must have someone onsite come and meet with them, and don’t send anyone who can give us the COVID. Okay, great, we’ve got Marty who spends most days in the bathroom looking at Memes now being the face of the organization to our most valuable client.

Could happen. Is Marty ready? Are you ready? Do you even know which of your employees will be on this list? Are you tracking them and do you understand their importance?

Post-Covids will have their run of the world for a bit. They’ll be extremely valuable to every employer. While we might have high unemployment for a bit, can you imagine those forward-thinking companies who are out there hiring all the post-covids?

Who would have thought that a major skill in the modern workforce would be simply your ability to survive!?

Reader Question: Can I negotiate my offer during the COVID Pandemic?

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So, we like to think that no one is hiring right now, or the only people hiring are Amazon, Grubhub, hospitals, etc. The reality is, even in the worse economy, a lot of stuff still needs to happen.

Many organizations are finding out they can still get a bunch of their work done with folks at home, and collaborating in new ways, and the learning curve is steep, but everyone is working together to figure it out.

I had a call this past week from a soon to be college graduate, dual major, Electrical Engineering and Computer Engineering from a great school, so it makes sense he already has an offer. He had some questions for me. He was excited, of course, and understood that he was the exception right now, not the rule. With historic unemployment, companies are still going to want him!

One of the questions he had was where and how do you negotiate during a crisis situation like this. The company that offered him the job, was also laying employees off! Not the best environment to play hardball negotiator! Plus, his school had stopped all career fairs, etc. So, he didn’t have a traditional route many college students would have in normal times to connect with some other employers.

Can I, and should I, negotiate my offer during this COVID crisis? 

My answer:

You can negotiate anytime you feel you need to, but having the political savviness to understand the situation and current timing might work for you best long term if you don’t right now.

That being said, here’s how I would negotiate right now! First, you have to play this very coy. You, and the person making the offer, both know the dire straights going on right now, especially when employees are being laid off, but they’re making you an offer.

There are two things I might try if you feel like you can play this very soft. First, you still have a semester left of school, you could politely ask if they have any kind of tuition assistance and would they be willing to help you out during this last semester? The other ask could be for a signing bonus, to be paid upon start, which is later in the year, but good to negotiate now.

There is little risk they will pull the offer because you are trying to negotiate, and if you play it right you will come out looking fine, no matter the outcome. The other option is to just wait until your actual start date in December and then ask for a sign-on bonus at that point, or as you get close to starting, make the call and say something like, “Hey, I’ve got some friends who have accepted at other companies and they are all getting some sort of sign-on bonus, is this something I can get as well?”

You will learn a few things in this process:

  1. You don’t get what you don’t ask for, but timing can be everything in terms of when you ask.
  2. You are the only person managing your career. If you wait for a company to do it, you’ll miss out on a lot. Manage your own career.
  3. The job offer is contingent on them actually needing you when it comes time for you to start. It’s not a guarantee the employer will need you, so you don’t need to act like you’re signing a guaranteed contract. Things can and will happen between now and December.
  4. Know your value. Just because it sucks for everyone else, doesn’t mean it sucks for you.

What do you think? Should you negotiate in trying times?

 

Trying Not to Lose in HR!

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I usually love this time of year, primarily for March Madness and because I love basketball.  I should have spent the weekend watching the NCAA Tournament but alas nature had other plans, and instead I spent that time watching past games which weren’t quite the same.

While enjoying this pastime I heard very often the sports cliche: “They are playing not to lose versus trying to win”.

For those who have competed in sports (and for many in business), you know exactly what this looks and feels like. It’s playing keep-away with the ball when you’re up 3 in the first half!  No! Stop! Run your normal offense. It’s your favorite NFL team going into a prevent defense up 10 points with 15 minutes to play (Don’t do it – it’s going to “prevent” you from winning!).  Playing not to lose is being conservative may be too conservative to the point of you stop doing what it took that got you in the position to win.

We do this in HR.

Too many times we tell managers “No” when we should be telling them “Yes” we become so risk avoidant that we miss out on some very good opportunities for our organization. It’s not HR’s job to avoid risk, it’s HR’s job to measure the level of risk and work with our organizational partners to determine if they are comfortable with the level of risk we are about to take. Those are two very different things and many HR Pros misconstrue this issue. They try at all costs to avoid all risks, which isn’t necessarily the right thing for the business. They aren’t trying to win, they’re trying not to lose.

The next time you find yourself in a position of giving advice to your operations partners at work, ask yourself this one question –

  • Am I trying to make the company/organization better right now, or am I trying to eliminate risk?

Then determine, what should I be doing? For some of you, the right choice will be to say – at this point, right now, I have to eliminate risk it’s the right call. But for many of you, you will have to circle back and truly try to make your organizations better by managing the risk that is presented.

Spend today trying to win.

#CoronaDiaries – Stupid Facts about Tim and HR Tech Marketing! (video)

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The weekly video series Corona Diaries is back and this week Tim talks stupid facts about himself and the good and bad of HR Tech Marketing during a pandemic crisis. It’s been a hot topic on the social channels this past week, with folks in both camps.

Camp 1 – we have products and services that can help organizations right now and we need to let them know, or just simply, the world hasn’t stopped and we need to sell this stuff to keep our employees employed.

Camp 2 – You’re all evil for spamming everyone in the middle of a once in a lifetime crisis!

Hit me in the comments – Should HR Tech companies be marketing their product right now today, or when is it appropriate for them to start again? Do you have a problem with this, or do you think it’s fine?

E7 – The HR Famous Podcast – #COVID19 Work from Home strategies!

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In Episode 7 of The HR Famous Podcast, long-time HR leaders (and friends) Tim Sackett and Kris Dunn (Jessica Lee on break) get together to with Dawn Burke (Senior Writer at Fistful of Talent, Sr. Consultant at Recruiting Toolbox) to talk about Work From Home, as tens of millions of American workers have been told to stay home, keep working and figure it out on the fly.

Dawn shares her advice and background from a recent Fistful of Talent feature, focusing on the need to maintain work rituals (eating lunch in your car and watching Netflix rather than in the house) as well as thoughts on productivity expectations, print cartridges, PETS, kids, laundry, etc. Tim and Kris weigh in with stories about day drinking (not them, other people) and the psychology behind work from home productivity and the need to stop texting and emailing everyone ALL THE TIME from your bunker.

If you’re new to work from home or managing people who are, this is the podcast for you.

Listen below and be sure to subscribe, rate and review (iTunes) and follow (Spotify)!!! Listen on iTunes, Spotify and Google Play.

Show Highlights:

1:30 – Tim discloses he’s not working from home since he owns his building at work, which is really just another form of working from home. Dawn Burke, a longtime HR leader, Senior Writer at Fistful of Talent, Sr. Consultant for Recruiting Toolbox introduces herself.

4:25 – Dawn breaks down a post she wrote at Fistful of Talent entitled “Working from Home Can Be Awful! Unless You Do These Things”, in which she provides great advice on how to set yourself to work from home, especially if you haven’t done It before.  It’s harder than it looks, as she details her transition to work from home and where she struggled as a result. Dawn also talks about people around her – like her sister – struggling over the last few days as they transition from no WFH to full-time WFH with zero planning and prep.

11:20 – Dawn, Kris, and Tim get into Dawn’s advice for people transitioning to full-time work from home – focused on the needs to maintain “rituals”. Kris goes right to one of the sizzle parts of Dawn’s article/advice, which is the disclosure that just like when she used to try and get out of the corporate office mid-day, she also has a history of trying to get out of the home office mid-day – BY EATING LUNCH IN HER CAR AND WATCHING NETFLIX. Fascinating and scary all at the same time. The gang ends up loving the idea for new folks doing the WFH thing. It’s actually brilliant.  Other references – Magic Mike, etc.

17:23 – Speaking of work rituals, Tim and Kris share alcohol-related stories from their time as trench HR pros.

21:00 – Dawn breaks down her top advice for folks moving to 100% work from home. Making appearances in the discussion – print cartridges, PETS, kids, laundry, etc. Tim talks about the productivity bump/burnout function that’s coming for new WFH people.

27:00– The gang talks about the need to stop messaging via Text and Slack when you’re a new WFH person and pick up the phone and talk to people (or via video) – to get human interaction. Interaction is going to be important to prevent isolation.

28:50 – TOP ADVICE FROM THE GANG RELATED TO WORK FROM HOME – Tim and Dawn break down their biggest pieces of advice for folks who are new to work from home. Tim shares his view that things get lost in translation, and you have to pick up the phone, facetime or hop on a video call rather than try to resolve something through 23 emails.  Dawn talks about her background and lighting in her WFH set up, and points to exercise/wellness/mindfulness platforms as a huge help to mental and physical health. KD feels like the key to WTH is find a way to reconnect with someone who’s important in your life  – personal and/or professional – at least a couple of times a week.

NOTE – We’ll be back mid-week with a pod focused on nothing but ZOOM and the art of the video meeting!

Who are your “Essential” employees!?

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Karen in Payroll – can you come to the CEO’s office!

In Michigan, we got the governor’s executive order to work from home for all nonessential companies. Basically, the only companies that should still be working at the office are those saving or sustaining life.

The order was like 18 pages. One of the bullet points directed that HR professionals responsible for ensuring payroll checks were processed and benefits administration continued were considered essential!

Eat that you other HR and Talent Pros!

Payroll and Benefits are Essential!!! You’re all non-essential! If fact, why are you still here? Get out, let the pros work in peace and safety, you dirty, virus-carrying waste of space wannabes!

It’s true. If our folks don’t get their paychecks, it’s a problem! Right now, more than ever we need access to our benefits, and for many people, who rarely use their benefits, they’ll have questions and be in a panic! So, feel yourself right now Karen in Payroll! We salute you as a first responder!

Have you ever wondered if you were an “Essential” employee? 

Many of us are finding this out for the first time right now. For those who worked through 9/11 and the Great Recession, you’ve probably experienced this. At some point in crisis situations and terrible economies, organizations go through a strategy talk about who is essential and who is non-essential to the business.

A great example of being an “Essential” employee is I heard a story from one of our Utility clients recently where they have certain employees who will be locked in the power plants during the pandemic. They have beds, and food stores, etc. But, the utility has to ensure these employees don’t get sick or the power grid could come down!

I’ve been in the unenviable task, many times in my career, where an executive has said, “Tim I need a list of employees we can cut, and still deliver our critical services, products, etc.” Big spreadsheets, a lot of conversations with leaders, and ultimately the list of death.

It’s not fun. It’s not exciting. You go home each night and drink.

Almost every time I’ve put these lists together I did the one thing I thought was responsible, which was I put my own name on that list with all the other names. After making sure we have all these talks, and make the moves we need to make, the last move will be me locking my door and leaving as well.

Every single time, and CEO, CHRO, etc., who I was reporting to saw the list and said, “Take your name off the list” you are essential and here’s why. Now, I didn’t think I wasn’t essential, but it’s a great test to find out, because if they accepted the list with me on it, then I know for sure!

The thing is we always want to be essential. If you think about your current role and you can ask a few questions to determine if your role is essential:

  1. If you don’t come to work, your customers can’t get your products and services?
  2. If you don’t come to work, a system or process doesn’t get done that ensures your product or services function in the way they should?
  3. If you don’t come to work, and your work doesn’t get done, something catastrophic will happen to your organization?
  4. You are the only one in your organization that does what you do?
  5. Someone else makes decisions on what you do and has the ability to do what you do?

Non-essential doesn’t mean you’re not important. It just means you might not be critical to keeping the lights on and making the donuts. When it comes to career security, being “essential” is truly the ultimate security.

 

Leaders Aren’t Best Judged in Crisis, No Matter What You’ve Heard

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We are in a crisis. Everyone would agree with this.

It’s been popular since the beginning of time to judge people based on their best moment. Stand up tall, when others are small and you are destined for greatness in history. No matter when you did before or after.

Rudy Giuliani, by most, is considered a great leader of our time for his leadership in the aftermath of the 9/11 attacks. He was in charge when the towers came down. He said and did the right things during that time. He will be forever remembered for that time in his legacy.

The reality is, leaders are not best judged in times of crisis.

Great leaders should not be judged by how they reacted in a once in a lifetime event, but how they act every day. On good days, average days, bad days, and very rarely on crisis days. The problem is we aren’t paying attention on normal days. We don’t see the greatest. So, we judge them on the few times we see them, which are either celebrations or catastrophes.

Crisis management is incredibly difficult by leadership teams at organizations. You try with all of your might to put your own situation aside, but it’s always there in the background, while you try and do what’s best for all involved. The hardest thing a leader will ever do is make the decision that some will have to lose their job, so the majority can keep their job. Even putting your own name on that list of cuts, isn’t as difficult.

Nobody wants to be judged by his or her worst moment. In crisis management, we tend to have a lot of worst moments because we are often making quick decisions with limited information that in hindsight looks foolish.

As we are all going through some level of crisis management currently, I wanted to share Professor Scott Galloway’s three steps of crisis management from his NYU class he teaches on the same subject:

  1. Top Guy or Gal Takes Responsibility
  2. Acknowledge the Issue
  3. Overcorrect

Overcorrect is the key. Well, I’m not sure if we should do this, let’s just wait a little while longer and see what happens. NO! Overcorrect. Make the safest choice possible. Make the best choice possible for your people. Act swiftly.

If we watch, we will see great leadership moments in any crisis. Some of these moments will be by great leaders doing great leader stuff. Some of these moments will be done by idiots who just happen to be in the right place and make the right decision. Don’t confuse a moment of leadership competence with being a great leader.

Great leaders don’t just show up for a crisis, they show up every day.

 

What’s Wrong with Virtual Conferences? #Covid19 #Coronavirus

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My Spring is usually filled with travel. This year because of the “Great Outbreak’ (I used this on Twitter before everyone, once you start to see it everywhere, just know, you and I, will know where it truly came from!) I’m not traveling at all, but I’m still doing a few conferences, virtually.

Virtual conferences have been around for a long time. Almost every organization I know has tried them at least once. Most of these were free events and while most have fairly high numbers organizations go back to the “real’ thing. Most of us tend to not like virtual conferences over the in-person conferences. Why?

I have an opinion that most virtual conferences fail to prosper is because we try and take the in-person experience and we just transfer it to online. Here’s everything we did at the in-person show, now it’s online and just via video. The thing is, an in-person presentation is quite different from an online presentation. It’s one reason so many people hate webinars! It’s just some person talking at you through your speakers with a deck in place of their actual face.

The reality is, these two experiences, in-person vs. virtual are truly two extremely different experiences. Just throwing content up online doesn’t make it the same. In fact, it kind of sucks for most attendees!

So, how could we make virtual conferences better? Big question! One no one has really figured out. We just keep throwing the same garbage up thinking it’s the future of conferences. It’s not, in its current format. Here are some things I think we should be doing to make virtual conferences something people will want to attend and pay for:

– Live interaction with the community attending. One way to make this something people will remember is to get them more involved. I once did a “live” virtual event, which wasn’t really live. My presentation was recorded and then ran at a specific time and date, but I actually went into the chat while I was presenting and started asking questions and responding, etc. The chat blew up and everyone was interacting.

– Live video feed of the presenter, not just the slides. We know people are more likely to watch a live person speak versus just watch a static slide for two minutes while you tell some story or make your point. Virtual conferences need to find out how to put the real person on screen.

– Full professional production. You know what we love, all of us? Watching a well-produced TV show. If I’m running a virtual conference I’m not renting out a hotel ballroom and stage, I’m renting out a production studio and I’m going to make sure I’ve got great sound and lighting, etc. If you want someone to pay $1,000 or $2,000 to attend a virtual event, I better be entertained and it better look and sounds amazing. In the middle of the presentations give me live “anchors” talking about what we just saw and what we are about to see. Bring on a guest to talk shop, etc.

This will cost some money. It will cost way less money than an actual in-person conference, but if you want to make money doing virtual events, you need to up the production value a million times more than it is right now. No one is going to pay you big money to jump on a pseudo-Zoom conference call!

The Tim Sackett #CoronaDiaries – Work from Home Advice!

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Hey gang! How are we all doing today!?! Since so much of the audience is impacted by COVID-19 I thought it would be a good time to talk shop and do some videos that I’m going to call the CoronaDiaries! I hope you enjoy – make sure to hit me up in the comments with your best advice, tips, and tricks for all of us working from home!

One additional tip: Don’t neglect your exercise and diet! For me, I’m a big workout at lunch person, so moving into a work from home situation totally throws me off my routine and I have to make sure I figure that out!

Add your ideas in the comments!