The One Reason It Is Almost Impossible to Remake Your Recruiting Department!

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I got asked by a CEO of an F1000 company last week how would I build a Recruiting Department from the ground up if I was given the chance. Clearly, she was not happy with her current TA team and the results.

It’s a fun thought exercise to run through and we were talking socially, so we both played along. The problem is, in enterprise-level organizations, you never really get the chance to start from scratch. Anyone who would come in has plenty of legacy issues to deal with: technology, process, and the biggest issue, the people.

The people on your TA team become the biggest hindrance to you truly changing your talent acquisition function!

Why?

Not because they’re bad. In fact, some of them might be world-class. It’s because, especially in large shops, everyone is empire building! Okay, you want me to reinvent Recruitment Marketing, well, it starts with “Me” at the top, and then how many of my current team do I keep, and how many new heads do I get, and…

Recruiting Ops, Sourcing, Recruiting tech, etc. Every single leader you have has a number of goals and one of those goals is to grow their team! If you bring all of these people together, let’s say it’s you (the biggest leader) and all of your VPs and/or Director levels (let’s say 5 of those). If you truly started from scratch in your design, immediately you might not need three of these legacy leaders.

It takes a very, very, very, special person to throw themselves on the chopping block and say, in the new organization, I’m not needed! Like this is a one in a thousand type person. The rest all will work not with an open mind to what is best for the organization, but what is best for me and the organization, as long as the two things are running parallel to each other.

True story

If I do 100 recruitment consulting gigs, 99 of those times the leader will tell me how great the team they have is. Yet, they are totally failing!

They are open to change anything, except let’s be careful when we start talking about people. They’ll go to great lengths to save most of their people, even when facing team failure and ultimately probably termination.

“You can change the people, or you can “change” the people” – was a phrase a great leader use to love saying to me. Meaning, you can physically change people. Fire some, hire new ones. Or you can actually change people and help make them better. Both take a lot of work, but not “changing” the people, isn’t the right answer!

Back to my CEO friend and starting from scratch…

So, I reminded her I wrote a book about this very thing! But like most leaders, she just wanted the highlights. I went through at a high level what I would do, and she would jump in and say, “oh, we can’t do that, “Mary” is good and that’s her role…”

That’s when I became the thing I hate the most. Tim Sackett, Life Coach.

You asked me what I would do to remake your recruiting department. You didn’t ask me to remake your recruiting department with all the current people. That’s impossible. Mary might walk on water and maybe there will be another role for her, but I don’t need her the role she’s in, in my “new” recruiting department.

What we really discussed was how far could we use technology in today’s modern recruiting and where do people then fit within that modern recruiting tech stack? There are definite roles that are much needed, but there are also roles that I think could be done away with if technology was fully utilized.

It’s a fun leadership experiment to have with your team if you’re looking for certain behaviors. You’ll see immediately people trying to hold onto their territory, protecting their empire, not really even comprehending they really aren’t trying to remake your function, but only trying to build and maintain their empire.

The First Sign You Suck at Hiring!

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Hiring people to work for you directly is probably the single hardest thing you’ll ever have to do as a manager of people. To be fair, most people are average at hiring, some are flat-out kill and probably 20% are awful at hiring.

The first sign you suck at hiring is your new hire turnover is an outlier in your organization, your market, or your industry.

So, what constitutes new hire turnover?

I find most organizations actually don’t measure their hiring managers on new hire turnover but use this to judge effectiveness on their talent acquisition team. That’s a complete joke! That is unless you’re allowing your TA team to make hiring decisions! New hire turn is a direct reflection of hiring decisions. Period.

When should you measure new hire turn?  Organizations are going to vary on this based on your normal turn cycles and level of the position. Most use 90 days as the cap for new hire turnover. That is safe for most organizations, but you might want to dig into your own numbers to find out what’s best for your own organization. I know orgs that use one year to measure new hire turn and orgs that use 30 days.

How do you help yourself if you suck at hiring?

1. Take yourself out of the process altogether.  Most hiring managers won’t do this because their pride won’t allow them. If you consistently have a high new hire turn comparable to others, you might consider this, you just have bad internal filters that predispose you to select people who don’t fit your org or management style. Don’t take it personally. I suck at technical stuff. I shop that part of my job off to someone who’s better. You might be an exceptional manager of your business, but you suck at hiring. Shop that out to someone who’s better!

2. Add non-subjective components into your hiring process and follow them 100% of the time. Assessments are scientifically proven to tell you what they’re designed to tell you. If you follow what they’ll tell you, you’ll be much more likely to make consistent hires. If that assessment gives you better hires, then keep following it, or find an assessment that does give you that consistency.

3. Analyze your reasons for each misfire hire. Were there any commonalities in those? What I find is most poor hires stem from a hiring manager who gets stuck on one reason to hire, which has nothing to do with being successful in your environment. Example: “I want high-energy people!” But then they work in an environment where they are stuck in a 6X8 foot cube all day. It’s like caging a wild animal! 

Numbers don’t lie. If you consistently bomb your new hire turnover metrics, it’s not the hires, it’s you! In the organizations where I’ve seen the best improvement in reducing new hire turnover, it was in organizations where new hire turnover metric results were solely the responsibility of each hiring manager, and nothing to do with talent acquisition.

It’s the 80/20 rule. 80% of most new hire turn is usually coming from around 20% of your hiring managers. Fix those issues and ‘magically’ your new hire turn improves.

In HR (and life) the story that wins becomes the truth!

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In HR we hear a lot of stories.

We love to tell ourselves we are hearing the truth from one side and a lie from another side, but the reality is both sides are stories with a little truth and a little lie built-in. We then ‘measure’ who we feel is telling more truth than lie, and that side becomes the full truth.

Throughout history, this plays out. The winners of war decide what the truth is, not the losers. One side is good and righteous, one side is bad and evil. Before the war, both sides were just trying to make it through the day and make their society better. Truth.

We fire someone because they harassed another person. That person is a bad person. The person who got harassed is a victim and is a good person. The problem is, that’s not really reality, is it? Many times the person we fire is actually a pretty good person and the victim is a piece of garbage. But, the winner gets to decide the role they want.

We fire an employee because we are told by their manager that they are not performing well. We trust our manager. We have to it’s what our structure is built on. If we didn’t then what are we really doing? The employee claims they weren’t trained properly, they weren’t given good direction, they were put in a position to fail. You’re fired, you’re a bad employee. You lose, you don’t get to decide the truth.

It’s one major reason why I tend not to really care that a person was fired from a job. The reason probably matters. I don’t want to hire someone who embezzled from their former employer or some other major offense, but if it’s performance, let’s talk. I’m willing to talk because I know there are always two sides to the story. It just happens that this candidate lost their last story, but they might win the next.

It’s important as HR pros and leaders we understand this concept, not just for hiring, but also that we understand most times we don’t deal in complete black and white wins and losses. In HR we deal in the middle, in the gray. Once we make a determination, we are making a determination of ‘win’. We are validating one story over another. We like to tell ourselves and our leadership that this one story is the truth, but it’s really just another version of a story.

So be careful this week as you decide which stories will win and which ones will lose. Truth can be a pretty powerful thing even when it’s just a story.

Writing LinkedIn Recommendations like Yelp Reviews!

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I want to start a trend.

I’ve had some really great people write LinkedIn recommendations for me. I think all of them are from people I’ve actually personally worked with and had a strong relationship with. The dirty little secret, though, is no one really ever reads or pays attention to these reviews. I mean, no hiring decisions are based on “OMG! Tim’s LI recommendations were off the charts! We must hire him!”

The trend I want to start is to start giving each other LI recommendations like we give Yelp reviews of restaurants, hotels, attractions, etc. Wouldn’t that be at least more fun!?!

They would read something like this:

Tim S. on Laurie Ruettimann: 5 Stars – Once walked a mile, drunk, with Laurie to a Sprinkles ATM in the middle of the night because Sprinkles Cupcakes are the best! We have a secret IG group where we talk “ish” about everything, and it’s super fun! Be careful though, she’s always trying to talk you into going to work out and other stuff you probably don’t want to do.

Tim S. on Kris Dunn: 4.5 Stars – I would have given him 5 stars but I was expecting Kris Dunn the NBA basketball player, and while this Kris Dunn does play basketball, he’s nowhere as good as the real Kris Dunn in the NBA. Loves to wear dress sneakers as part of his get-up, which I dig. The only person alive who drinks 32 oz Powerade Zeros in the morning, but didn’t drink the night before.

Tim S. on Steve Boese: 5 Stars – Have you felt his muscles? No, he legitimately works out, under all those fancy suits is a chiseled beast (or at least I’m told). The one dude is constantly on speed dial for a road trip to any sporting event in the world but prefers NBA and Gamecocks sports. Super secret Chairman’s dinners were the best until he sold out and went commercial. King of the top ten list.

Tim S. on Carmen Hudson: 4.5 Stars – She and I were separated at birth. Don’t even try to question, we have the 23 and Me results, haters! Shoes on point. Perfect travel pal. Drags a dude around with her that’s pretty cool, but he constantly complains about his plane seat while on this way to 5-star hotels. Not a 5 star because she lives in Seattle and that’s too far away from me.

So, what do you think!?! 100% improvement from a traditional LI Recommendation, right? I mean, you would hire all of these folks above, I mean if you could afford them, but you can’t, but you would!

Hit me in the comments with your LinkedIn/Yelp Recommendation of me (oh, this will be fun)! Also, be aware, I might hit you back with mine of you!

I Already Failed my Post-Pandemic Promise to Myself!

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I know the Pandemic is not over. I’m traveling again, almost like it’s back to normal. 3 cities last week, 6 airports, 4 different hotels. Felt like Fall 2019! Well, almost.

You see, going through the Pandemic, I found myself very fortunate. Personally and professionally, I’ve come out on the backside of the Pandemic feeling extremely fortunate and grateful of where I find myself. So, I promised myself I wouldn’t get frustrated or have travel stress. Prior to the Pandemic when I traveled, you would run into mean people, bad employees, weather issues, poor service, long lines, etc.

All of it caused stress and frustration, and quite frankly made travel kind of pain in the ass.

But, I’ve got a new outlook on life. Traffic jam? No problem, I’ve got so many podcasts I want to catch up on, plus, it gives me extra time to catch up with people on a live call! Delayed flight? Oh, I really needed to get some writing done, this is perfect! Long line at the rental car desk? No big deal, look at the one employee working her butt off, I need to make sure to tell her how grateful I am at her showing up today and making sure I got on my way!

Sounds very life coachy of me, right!?

It all lasted about one flight!

Turns out, I can tell myself that none of this will stress me, but then I ran into people! You know just normal people who are trying to also get out on long awaited vacations and meetups with family they haven’t seen in so long. I mean really stupid, dumb people who have forgotten completely how to travel. Like, OMG, look, that’s an aeroplane! Let me stand right in the middle of this walk way with a suitcase that’s two big blocking everyone from moving on to their flight!

My scientific assessment of the situation is Covid-19 made people dumber when traveling. Like we took 12-18 months off of traveling and I completely forgot what to do. Wait, I can’t have a can of gasoline in my carryon luggage!? Why not!? This is America! And my rental car in Jacksonville might not have gasoline!

It’s not just air travel. Have you noticed how people drive right now? I mean pre-pandemic is what bad, but now almost everyone seems to be a complete imbecile when it comes to operating a vehicle. It’s almost like states just gave out driver’s licenses during the pandemic by mail! Like just send us a check and a picture and we’ll send you back a valid driver’s license! I’m sure you know how to drive, we believe you, it’s a Pandemic, why would you lie!

What was my tipping point?

I’m a Delta guy. I’ve almost already hit Diamond status this year and it’s the end of June. The one thing I hate about every airline is how they jam you on the plane knowing it’s not going to take off, but they want their on-time departure. I’ve learned to live with this, again, more time for me to catch up on stuff. But this week, Delta did this to me for an hour and half. Why? Because they knew they couldn’t get someone to fuel the plane, but let’s just all sit here and wait. One fueler for the entire Detroit airport on a Saturday morning. I get it, no staff, we’re doing the best we can. I truly appreciate that dude, but this was the end of a long week of travel and little issues like this one.

I failed myself, but I vow to keep trying. The premise stays the same, I live a blessed life, I’m the one making these choices to travel knowing the world is far from back to normal. I promise I’ll keep trying.

In the mean time, people please stop trying to be stupid! Get your sh*t together. Understand there are other people around you again. You’re not stuck in your house by yourself. Pick up your pace a bit. Did I mention stop being stupid?

Yeah, this won’t last long…

Naomi Osaka and Mental Health in the Workplace #HRFamous

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On episode 67 of The HR Famous Podcast, longtime HR leaders (and friends) Tim Sackett, Kris Dunn, and Jessica Lee come together to discuss Zoom backgrounds, Naomi Osaka and mental health, and LinkedIn’s acquisition of the platform Hopin.

Show Highlights

3:15 – Tim has read that it is healthier not to make your bed. What do we think? It sounds pretty gross.

4:00 – Are we sick of virtual Zoom backgrounds? Tim was bamboozled by someone’s background recently.

7:40 – First topic: Tennis star Naomi Osaka recently refused to partake in press at the French Open due to mental health reasons and later withdrew from the competition. Tim asks the crew whether high-profile people like athletes and celebrities should be forced to do press.

10:30 – JLee thinks that people like Osaka and Prince Harry and Meghan Markle have extenuating circumstances because they are so famous and have such immense pressures that most people cannot understand.

13:00 – KD thinks that a lot of people in the “toughen up” camp have really grown and learned from the normalizing of mental health concerns. However, Naomi is different from the run-of-the-mill employee.

17:30 – JLee thinks it’s important to try to have empathy and grace for what people are going through without always knowing what is going on.

18:30 – KD shares his life during the pandemic where he got too into working and has had to set some boundaries in his personal life for when he can and should be working.

21:00 – Tim is concerned that there is a “mental health trap” where people that are underperforming may use mental health concerns as a faux crutch to explain their poor performance on the job.

23:20 – Naomi Osaka is dating rapper Cordae. Tim quizzes KD and JLee on his music and whether they know any of his songs.

24:30 – LinkedIn recently bought the virtual events platform Hopin. Tim thinks it’s a little clunky and isn’t great from a user experience. JLee is a fan of attending their virtual events, but wants in-person events back!

Using Video to Attract More Talent! @Prezi

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We do not use enough video when trying to attract talent! So, I made a video about how you can increase your use of video and attract more talent! Check it out!

HR and TA Peeps! I got a chance to test out Prezi’s new video presentation technology and you can see the results below. It’s pretty cool, and definitely a great way to do remote and virtual content for others!

You can go test Prezi Video for free! I really like the outcome as compared to a static slide deck and a window of me next to it!

What was your biggest dream as a child?

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When I was a kid, like eight to ten years old, I wanted to play in the MLB. The Detroit Tigers were my team and I thought one day, I’ll be playing at Tiger Stadium! But I kind of sucked. So, that wasn’t going to happen!

I got a little bit older and my dream was to be a teacher. Now, for a teenage boy that seems like a weird dream. But, I grew up in a blue-collar city, and every day I actually walked past a GM factory on my way to school. In baseball when we hit a foul ball it would go into the GM factory parking lot. I was from a divorced family, so teachers played a big part in my life, and one in particular really got me to want to teach.

As a child, your dreams should be giant. You can do anything! And, if you’re fortunate enough to be raised by emotionally healthy people you are most likely told you can do anything.

Those giant dreams die fast.

Kids aren’t judged by their giant dreams. You can be a superhero or a princess or anything. We think it’s cute when kids are naive to the real world. At some point, usually in adolescence, we begin to understand that naive dreams get us laughed at. They become hard to hold onto. If you actually make it out of high school and still have your dreams, well you become a dreamer! You get labeled as artistic and your parents probably believe you’ll never “make it”.

Dreams go from being awesome to being you’re basically an idiot. Maybe we should get you tested. Are you on drugs? “Dear, I think he’s on drugs!” He says he wants to be a pop star!

The only way you can actually hold onto your dream is if you were actually super talented in something. He can hit the ball a mile! Okay, hold onto that dream of playing professional baseball, even when you’re 28 and making $18K a year playing in the minor leagues. Oh, she’s got a great voice, she won the talent competition at the Corn Fair 2016! Keep signing in those bars for $200 a night.

It seems like the dream equation is you have to be better than almost every single person around you at something = you can hold onto that dream. If you don’t have superior talent over the people in your immediate vicinity, go get a job at the Amazon warehouse. Having a dream is hard work!

I wanted to be a professional baseball player.

I then wanted to be a teacher.

I ended up being a recruiter.

What was your dream?

HR Influencer Lists! Good or Bad? #HRFamous

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On episode 66 of The HR Famous Podcast, longtime HR leaders (and friends) Tim Sackett, Kris Dunn, and Jessica Lee come together to discuss the Top 100 HR Tech Influencers of 2021 and whether geriatric millennials are coming to save the world or not!

Listen (click this link if you don’t see the player) and be sure to subscribe, rate, and review (Apple Podcasts) and follow (Spotify)!

Show Highlights

1:00 – JLee is in the D.C. metro area and is currently being overrun by cicadas!

3:00 – JLee, Tim, and KD were all named part of the top 100 HR Tech influencers of 2021! Our podcast has influence!

6:30 – Tim is getting reached out to by not-so-reputable HR tech companies to be on their “top 10 lists,” but he only wants to be on the robust, well-researched lists.

9:45 – JLee doesn’t know if any of the other hundreds of other HR employees at her company know about her being on this list. She asks the crew the question, “Does this event matter?” Tim thinks it’s great for the speaker bio.

15:00 – JLee hasn’t been on lists for awhile but she’s back since starting HR Famous and starting back on the conference circuit. She says that getting back out there has helped her open her eyes and see what else is going on in the world.

18:00 – KD says that he may not get more business from being on this list, but he’s at the company he’s at now because of being out there in the HR space. His last two career opportunities have come from being more active than normal in the HR space. He also considers the HR tech/HR Executive Magazine list to be the gold standard.

19:45 – An article has been going around JLee’s office about “geriatric millennials” and their eagerness to go into a world of hybrid work.

21:00 – What’s a geriatric millennial? They were not digital natives and remember a time before cell phones and other technological advancements. JLee is the resident geriatric millennial of the pod.

23:45 – Geriatric millennials have the ability to go between the online and offline world where older and younger generations may struggle at being online/offline. Also, they have had to learn how to adapt to different digital technologies quickly.

30:00 – KD calls BS on the concept that everyone in a generational slice is going to have impact in the world, noting that high performers throughout time in the 35-to-40 range are always “next up” in the world of work. But not everyone within a certain age group is going to save the world. There will always be high-potential earners in every group, and they’ll rise to create change.

Want to Recruit Better? Hire more Recruiters and less Recruiting Managers!

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Take a look at what’s happened in healthcare over the past 40 years:

 

In the healthcare industry over the past forty years, there has been a 2000% growth rate in the number of “Administrators” in healthcare, which the number of Physicians has remained relatively flat. Now, some of this growth in administration could be that for decades prior there might have been a lack of proper administration and some of this growth is just catching up, but 2000%!?

And we wonder why the cost of healthcare in our country is out of control!

Healthcare isn’t the only place where this happens! The more successful an organization is, the more mid-level management hires increase. So, in times of prosperity, we tend to want to surround the worker bees with tons of management “help”. Our organizations get bloated with none productive hires all hired believing we’ll make those who actually produce more efficient and effective.

We do this in talent acquisition, a ton!

I get asked by HR and TA executives frequently about hiring recruiting leadership. Recently, I spoke with a CHRO who was struggling to attract talent and fill positions and I asked her to give me their TA structure. “Oh, we have a Director of TA, a Manager of TA, and a Recruiter.” So, you can’t hire, but you’ve got two TA leaders and one person actually doing the hiring!?

I told her to fire the director and the manager and hire 4 more recruiters and let the team of 5 recruiters work the openings. I was exaggerating a little, but she got my point. Positions don’t get filled by managing them to death. Positions get filled by recruiters generating activity that leads to filling positions.

Of course, great leadership can help any function be more effective, but having leaders for the simple fact that we believe someone or something needs to be “managed” is short-sighted at best, and destructive at it’s worst. I’ll always choose a flatter structure over empire-building any day of the week. Give me some soldiers and let me fight!

The problem with hiring non-productive employees is what we’ve seen in healthcare. Once you get one administrator/manager every other employee wants to do the same thing. “Wait, I can get paid more and not have to actually produce!? Yes, please!” And soon you have a 2000% increase in hiring folks who don’t actually see patients, who don’t fill positions, who don’t make the donuts.