Mailbag Question: Should Our Receptionist Hug Clients?

So, yes, I’m the “World’s Foremost Expert on Workplace Hugging” so it seems appropriate that this week I would get the following question from a reader:

Dear World’s Foremost Expert on Workplace Hugging, 

My boss asked me to do something this week and before I did it I wanted to ask an expert, like yourself, and get some other opinions. The situation is our CEO has asked me to ‘tell’ our front desk receptionist that she will now be required to hug each client that comes into our office. Our CEO feels this will create a more welcoming and friendly environment for our clients. What are your thoughts on doing this?

Thinking this doesn’t right in Middle America! 

Yes, this was an actual exchange that I had this week! I made up the name, but everything else is as accurate as I can make and still protect the innocent!

So, in 2017, a CEO of an actual, successful company, wants “Mary” the Receptionist to start hugging every client that comes to the office. Wow. Right? Just, Wow!

Here’s my response:

Middle America,

First, being a hugger, I actually understand where your CEO is coming from. When I go into a business and I’m met with a friendly (natural, unforced) hug. I feel very welcome! When I’m down south, I seem to get more hugs than if I’m on either coast or in a big city. So, part of me actually understands the psychology behind this request.

That being said, I have one question for your CEO (and I encourage to ask this question): “If Mary leaves as your receptionist, and you hire “Mark” to replace her, will your CEO still want “Mark” to go and hug every client?” I’ll take make a ‘big’ assumption here and say, no, probably not!

This is a very quick and simple way to point out how harassing this action would be viewed by normal people. If you decide to go down this path of making hugging an actual work requirement, you will end up in a lawsuit at some point!

Okay, I’m a hugger, so let me tell you how you get most of what you want, without the lawsuit! Go hire a natural hugger to man your front desk and never discourage this behavior! You’ll get most of what you want, especially if your CEO and others mirror this hugging behavior to every client they meet in front of this person.

Good Luck,

Tim The World’s Foremost Expert in Workplace Hugging!

I love HR because of this very real, innocent question. You never actually know what the heck you’ll walk into each day, and there is no way of planning for the insane things that happen!

Have a great Friday HR Pros! You deserve it!

Does Your Annual Review Process Include Terminations?

By now most of you probably have had the chance to read the Telsla article where they terminated 400 employees directly after their annual review process. If not, check out the link. Also, my buddy Kris Dunn did a great write up on Tesla’s ‘unique’ culture as well over at the HR Capitalist.(Go Check it Out!) 

“The departures are part of an annual review, the Palo Alto, California-based company said in an email, without providing a number of people affected. The maker of the Model S this week dismissed between 400 and 700 employees, including engineers, managers and factory workers, the San Jose Mercury News reported on Oct. 13, citing unidentified current and former workers.
 
“As with any company, especially one of over 33,000 employees, performance reviews also occasionally result in employee departures,” the company said in the statement. “Tesla is continuing to grow and hire new employees around the world.”
My take is a bit different from Kris’s. Sure Tesla is a unique culture that has been ultra successful, but I’m wondering from an employee performance point of view, is firing employees during your annual process something that drives a sustainable culture?
Tesla is ultra cool, everyone wants “Tesla” on their resume or in their client list. Does that continue to be the case if you treat employees like this? I’m all for firing bad, underperforming employees, we all need to do this more and quicker. I think we all agree on that.
The question is, do you fire employees during your annual review process?
I’m wondering what the day or week before annual review time looks like at Tesla? Probably a lot of going away lunches and after hour drinks, but for everyone since no one really knows who will get ‘cut’ this time. Can you imagine those lunches!?
“Hey, team, everyone is invited to lunch next Thursday, just because, well, you know, it’s annual review time and we just want to say ‘thanks’ (“Thanks” now meaning “Goodbye” in Tesla speak) for all of your hard work, and, well, again, you just never know when one of us might want to do something else, and, oh gosh, we just never spend enough time together, so let’s break some bread!”
I’m also guessing the Friday after Tesla Annual Performance Review week is one big giant after-party!
Let’s face it, firing anyone during performance evaluation time is an awful way to run that process. You wait around for once a year to do most of your terminations, you’re not doing employee performance well at all!
If you have performance issues, high-performance companies address those issues immediately, work to correct, and if that doesn’t happen, they move to terminate as soon as it’s clear performance will not improve. Or you can wait around for f’ing ‘Death Day’ once a year and add a million times more stress to the process than is ever needed.
But what do I know, I mean it’s Tesla and Tesla knows all. Can’t wait to meet the ‘unicorn’ HR leader from Tesla at next conference I go to explain how brilliant they are for coming up with this nightmare.
HR on my friends.

Everyone Has An Organizational Expiration Date

I was out at the HR Technology Conference last week and I was reminded of a post I ran a few years back. I ran into a ton of friends and colleagues, many that I’ve known for about ten years. These are good, smart people who are successful in the HR and TA industry.

Regardless, many of these folks are working at new companies, or even looking for work. I’m confident all will find what they are looking for, but it also points out a phenomenon that happens all the time which is many of us have organizational expiration dates.

There are a number of other reason people should have expiration dates with organizations, these include:

  • Chronic Average:  This is for the people who just never really do anything, they just exist in your organization.  After a while, they need to just go exist at another organization.
  • Convicted Idiot: This is the person who makes a certain bad decision, so bad, that their expiration with your organization must come up. Think, hitting on the bosses wife at the holiday party, or worse!  Probably can’t legally terminate them, but they need to go someplace else.
  • 1997 Top Salesman/woman:  This happens way to much, yeah, you were top salesperson a decade ago, either get the trophy back or go give another organization your attitude!  We tend to keep them around because we are hoping they’ll regain their top form, but they don’t. We need to just let them expire.
  • My Boss Is Dummer than Me: An organization can take only so many of these, for only so long. Ok, you win, go be smarter than us someplace else.
  • No Admins Left To Sleep With: I’m hoping the title of this one explains it as well, otherwise, you might have reached your HR expiration date at your organization!

But, what I’ve learned over the past couple of decades is that there are also some positive reasons of why people have organizational expiration dates:

  • New CEO is running the show. One day you’re minding your own business, the next day the new CEO fast-forwards your expiration date so she can bring in her own you.
  • We All Need Some New Magic. Many of us have a limited number of magic tricks. It might be amazing magic, but eventually, even our biggest fans get tired of our magic. But, the great thing is a new organization will love our magic! (Editors note: you can replace ‘magic’ with ‘bullshit’ and this works just the same)
  • You Stopped Growing. I’ve met some folks who took their organization to some great places, but eventually they reached a point where they stopped growing. Going to a new organization is really the only hope.

Probably the best thing we can hope for professionally is that we will know when our organizational expiration date is up before others know.  How do we do that? Work hard on having the best self-insight you can. It might just extend your expiration date.

 

Turns Out, Employees Don’t Actually Leave Managers!

For decades we’ve been telling leaders this one thing about employees and retention. We’ve said it so much, it’s actually become ‘common’ knowledge we take for granted. It’s this one phrase:

Employees don’t leave companies, they leave managers. 

Have you used this phrase? Of course, you have! Everyone in HR has used this!

New research has come out from IBM’s Smarter Workforce Institute, “Should I Stay, or Should I Go?” that has actually proven our ‘common’ knowledge is wrong:

“Managers are not the reason most people leave – 

• Contrary to many media reports, only 14 percent of people left their last job because they were unhappy with their managers.

• The biggest work-related reason (cited by 40 percent of respondents) for leaving is because employees are not happy with their jobs.

• Almost as many people (39 percent) left their last job for personal reasons such as spouse relocation, child care or health issues.

• One in five (20 percent) workers left because they were not happy with their organization.

• Eighteen percent left due to organizational changes which had caused a great deal of uncertainty.”

This isn’t some small study of a hundred employees. IBM looked at data from 22,000 employees!

So, why has this concept of employees leaving managers become so wildly accepted and popular amongst HR leaders and pros?

You won’t like this answer, but we liked using this reason for employees leaving because it meant it wasn’t our problem. I mean it was our problem to help fix, but it wasn’t our fault. It was those stupid managers!

So, we’ll coach them up. Give them soft skills training. Talk down to them like their children, and help them become ‘leaders’. IBM didn’t actually say this was the reason, this is my own reasoning. It’s just super comfortable to give this explanation to why we have high turnover.

The reality is if employees leave there are likely numerous reasons all of which are probably centered on a bad employee experience. They were unhappy because of something. It might have been because they were working for a crappy manager, but it also might be they just made a bad fit decision in the job they choose to accept, or culturally the fit wasn’t good with your organization and the employee.

One thing is certain. Employees, the majority, don’t leave managers. They leave your freaking company. That’s not our manager’s issue, it’s all of our issues. Today’s challenge? Stop using this phrase and start taking ownership of your employee turnover!

 

Are You Hiring Raw Talent?

Last week I got invited down to Rock Ventures (Dan Gilbert – the owner of the Cleveland Cavaliers and Quicken Loans – yeah that Rock Ventures) to do the closing keynote for their HR and Talent Summit across the family of companies in Downtown Detroit! Fun, fast-moving culture. Seemingly every CEO of the 130 Rock Venture companies looked to be 30-ish!

As you can imagine, fast-growing organization, that can grow or hire enough talent fast enough to keep up.

One of the sessions was led by Victor You, CEO of Rock Connections, which is a call center that was built for Quicken Loans, but they found out other companies needed a high-quality call center, so they started selling their services. Most of the Rock Venture companies have a similar story. Idea by an employee, run with it, if you can make it happen, you become the CEO!

Rock Ventures is a Detroit company. When I say “Detroit” I mean “Detroit”. The entire campus is downtown Detroit. They hire Detroit city citizens. They are almost singlehandedly turning Detroit into one of the hottest growing cities in the U.S. Therein lies Victor’s problem as a CEO of a fast-growing startup.

Rock doesn’t want to have to relocate everyone they hire to Detroit. They want to hire those people already in Detroit. As you can imagine there’s a skills gap. The normal Detroit citizen is like most urban center citizens. Lower educated, lower income, less likely to have a college education.

Victor graduated from the University of Michigan. Engineering grad who didn’t like engineering. So, he went and sold mortgages. Did pretty well. Good enough that Dan Gilbert made him CEO of a company! What I love about Victor is he gets talent. He gets talent at a very different level than 99% of CEOs on the planet.

Victor explained it the group as “Raw” talent versus experiential talent. Almost all of us hire experiential talent. We have a job opening. That job needs a certain level of experience. So, that’s what we recruit and hire.

Victor doesn’t look for experience. Victor looks for raw talent attributes. What are those?

  • Hard working
  • Pride in the work they do
  • Wants to be apart of something bigger than them
  • Never satisfied

He saw that many Detroiters had these attributes, but no one was willing to give them a shot because they didn’t have the ‘experience’. He was like, “we can teach them the job”, it’s harder to teach them the raw talent attributes. In fact, you can’t teach those raw talent attributes.

The results have been off the charts! Great retention. High performance. High diversity. High concentration of Detroiters.

In a tight talent economy, you need to start changing the way you do things. We need to open up these modern day ‘apprenticeships’. We need more CEO leadership like Victor You.

When Talent Gets Tight, People Break the Rules

So, let me get this straight, high school basketball players are getting paid to go to certain schools? Yeah, I think we’ve known that for like at least twenty, plus years now!

You know the saying where there is smoke, there is fire? Well, the NCAA and big-time college athletics have been burning for decades! Now, instead of the NCAA putting your school on probation for breaking the rules, the FBI is putting your butt in prison!

My good friend, Kris Dunn, was once a college basketball player, and then an assistant coach at the NCAA Division 1 level. He has often told me that most dangerous job in America is an assistant coach in the NCAA because it’s the assistant coaches who take the fall for the head coach. The head coach knows exactly what’s going on, but has the assistants do all the dirty work!

What is happening in NCAA athletics is like a small microcosm of what is happening across all recruiting.

There are very few NCAA coaching jobs. There is a huge pool of talent for those jobs. Thus, being successful is critical in keeping your job. Being successful in athletics is one part coaching and about ten parts having great athletes! All of this is a recipe for disaster.

Each one of these kids is a potential lottery ticket for a number of people. Their parents and guardians. Their high school and club coaches. All sorts of people on the edges who could make money off of them. So, rules get bent, broken, and destroyed! To ensure the talent you need gets to your organization.

In the ‘real’ world of recruiting talent to your organization, things haven’t necessarily gotten as bad is it is with big-time college athletics. Still, we all have stories of some very unscrupulous things happening to lure talent away from one organization to another.

Let’s be clear. It takes at least two parties to tango.

The person making the ‘hiring’ decision has to be willing to do bad stuff. The person willing to ‘accept’ the offer has to be willing to do bad stuff. When you get at least two parties together willing to do bad stuff, bad stuff is going to happen. That’s how the world works. Bad people, do bad things.

It’s extremely hard to stay on the moral high ground when it seems like everyone around you is getting things you’re not.

I’ve never asked someone to break a contract to come work for me. I hope I never will. Still, there are those out there in many industries justifying why you should break a contract you signed and agreed to, to come work for their organization. As our unemployment rate gets smaller this pressure to deliver talent gets higher.

“Yeah, but Tim, employment contracts are bad, they keep people from working at better jobs.” Sorry, did I miss something? You mean someone ‘forced’ you to sign that contract that you agreed to, completely? Yeah, that didn’t happen. You’re just justifying your bad behavior.

Bad people willing to do and ask others to do bad things is a bad combination.

Should the NFL Players Stick to Playing Football?

I didn’t watch much NFL football this weekend, but I certainly heard about every single one of those players who made the decision to stand or kneel during the national anthem!

One thing I’ve heard from a lot of people is that football players (and celebrities in general) should stick to playing football, and stay out of politics. This is usually told to me by someone who is not a politician, but giving me all of their political commentaries!

Freedom of speech is one of the fundamental pillars of our nation.

You may or may not support a Football player not standing for the national anthem. It doesn’t really matter. They have a stage and they’re going to use it in a way they see fit. If you don’t like it, stop watching football. It’s silly we pay millions of dollars to men to play a game, to begin with, and idolize them for playing kid’s game (see what I did there with my commentary!).

We’re the idiots, not them. They’re just using the stage we’ve given them.

What I don’t like is this concept that people should stick to doing what they know. We were all idiots at most stuff at some point in our lives. Someone we gained knowledge of something, and within that thing, we felt like we were no longer idiots.

We added to those things, and soon we had a number of things we could speak on and not be sound like an idiot.

If an NFL player wants to talk politics, or social injustice, or whatever, good. That’s what America is truly all about, deciding what you no longer want to be an idiot about, and changing it. I was an idiot when it came to technology. I studied. I asked for help. I got involved. I now feel like I’m way less an idiot when it comes to technology.

That NFL player who wants to get involved is no different. Some might just be starting. Good for them! Some might be further along. Some might never have any interest in any of this. Also, good for them.

I believe America is the greatest country on the planet. I love it here. Some might not, and want to make it even better. I totally understand that. I love America, but it’s not perfect, and we have some big room for improvement.

Should NFL players demonstrate their political and social views on the field? Should your employees at your place of work? We are all having to grapple with these issues, and one thing is clear, this will not be going away anytime soon, or will it go away easily and quietly.

For me, I don’t take my political or social views from celebrities. I take my political and social views from people who have put the time into truly understanding what these issues are from all sides. That actually might be a football player, it might be a politician, it might a teacher, it might be my postal carrier. That’s my America.

Leaders are just Interpreters of BullSh*t! #HRTechConf

I was on the phone yesterday with George Larocque who is an HR advisor to HR technology companies worldwide. George also does some consulting with companies on selecting HR technology, research, etc. He’s one of the few people in the industry that I listen to, primarily because I know he knows his stuff and isn’t trying to sell me something! Check him out!

George described what he did as being an interpreter between HR and Talent leaders, and HR Technology vendors. The vendors tend to talk about stuff that practitioners could care less about. “We’re mobile first!” Really!? We don’t care, just show me how it works on mobile. George can speak HR and Talent, and he can speak HR technology, so he’s perfect to ‘interpret’!

He got me thinking about that concept. I loved how he described his role, and I feel like many times when I speaking at a conference and talking HR tech, I’m doing the same thing. I taking in all these buzzwords and concepts, and then just breaking them down in a way that real, in the trenches HR leaders and TA leaders can then easily understand what the heck all of it means.

I think Leaders, in general, do a lot of interpreting as well!

They mostly have to interpret the bullsh*t our c-suite is selling, into real actionable stuff for all of us in the trenches doing the work each day! The best leaders I ever worked for could take all of this crap and repackage it in a way that made sense to me and my peers, so we knew what direction we were actually going, and what needed to be done.

Let’s face it, the best CEOs in the world are really good at this as well, but far too often you don’t work for one of the best! You work for someone peddling bullsh*t. The problem with the bullsh*t language is it’s really hard to understand because there are no straightforward meanings for the bullsh*t words and phrases.

Leaders who are great bullsh*t interpreters have the ability to hear the bullsh*t words, know the bullsh*tters motivations, and piece together what is actually being said. Then, they will take this interpretation back to the people and rephrase it in a way where we don’t try and kill the bullsh*tter!

I like it. I like believing that I can interpret most bullsh*t as a leader. Thanks, George! If you’re going to be out at the HR Technology Conference, you can find both George and I filtering through mountains of bullsh*t! Come find us!

Do you pay your employees more for referring Diverse candidates?

I know a ton of HR Pros right now who have been charged by their organizations to go out and “Diversify” their workforce.  By “Diversify”, I’m not talking about diversity of thought, but to recruit a more diverse workforce in terms of ethnic, gender and racial diversity.

Clearly, by bringing in more individuals from underrepresented groups in your workforce, you’ll expand the “thought diversification”, but for those HR Pros in the trenches and sitting in conference rooms with executives behind closed doors, diversification of thought isn’t the issue being discussed.

So, I have some assumptions I want to lay out before I go any further:

1. Referred employees make the best hires. (Workforce studies frequently list employee referrals as the highest quality hires across all industries and positions)

2. ERPs (Employee Referral Programs) are the major tool used to get employee referrals by HR Pros.

3. A diverse workforce will perform better in most circumstances, then I homogeneous workforce will.

4. Diversity departments, if you’re lucky enough, or big enough, to have one in your organization, traditionally tend to do a weak job at “recruiting” diversity candidates (there more concerned about getting the Cinco De Mayo Taco Bar scheduled, etc.)

Now, keeping in mind the above assumptions, what do you think is the best way to recruit diversity candidates to your organization?

I’ve yet to find a company willing to go as far as to “Pay More” for a black engineer referral vs. a white engineer referral. Can you imagine how that would play out in your organization!?  But behind the scenes in HR Department across the world, this exact thing is happening in a number of ways.

First, what is your cost of hire for diverse candidates versus non-diverse candidates? Do you even measure that? Why not?  I’ll tell you why, is very hard to justify why you are paying two, three and even four times more for a diversity candidate, with the same skill sets, versus a non-diverse candidate in most technical and medical recruiting environments.  Second, how many diversity recruitment events do you go to versus non-specific diversity recruitment events?  In organizations who are really pushing diversification of workforce, I find that this figure is usually 2 to 1.

So, you will easily spend more resources of your organization to become more diversified, but you won’t reward your employees for helping you to reach your goals?  I find this somewhat ironic. You will pay Joe, one of your best engineers, $2000 for any referral, but you are unwilling to pay him $4000 for referring his black engineer friends from his former company.

Yet, you’ll go out and spend $50,000 attending diversity recruiting job fairs and events all over the country trying to get the same person.  When you know the best investment of your resources would be to put up a poster in your hallways saying “Wanted Black Engineers $4000 Reward!”.

Here’s why you don’t do this.

Most organizations do a terrible job at communicating the importance of having a diverse workforce, and that to get to an ideal state, sometimes it means the organization might have to hire a female, or an Asian, or an African American, or a Hispanic, over a similarly qualified white male to ensure the organization is reaching their highest potential.

Workgroup performance by diversity is easily measured and reported to employees, to demonstrate diversity successes, but we rarely do it, to help us explain why we do what we are doing in talent selection.  What do we need to do? Stop treating our employees like they won’t get it, start educating them beyond the politically correct version of Diversity and start educating them on the performance increases we get with diversity.  Then it might not seem so unheard of to pay more to an employee for referring a diverse candidate!

So, you take pride in your diversity hiring efforts, but you’re just unwilling to properly reward for it…

 

Being a Fair Leader Won’t Get You Promoted!

Look out HR Leaders this one is going to sting a little – from The Harvard Business Review:

“In management, fairness is a virtue. Numerous academic studies have shown that the most effective leaders are generally those who give employees a voice, treat them with dignity and consistency, and base decisions on accurate and complete information.

But there’s a hidden cost to this behavior. We’ve found that although fair managers earn respect, they’re seen as less powerful than other managers—less in control of resources, less able to reward and punish—and that may hurt their odds of attaining certain key, contentious leadership roles.”

Wow, that really flies in the face of all that we’ve been taught by our HR Heroes, doesn’t it!   Well, not exactly, just because treating employees fairly and with respect might not get you promoted, it doesn’t make it the wrong thing to do.  That’s a hard pill to swallow though, right?

How many times in your career have you looked at someone who was promoted and said to yourself “how the hell did they get promoted!?”  It’s usually the leader who is pushing people around, and no one likes, and the CEO taps them on the shoulder for the next VP role.  Some more from the HBR article:

“We’ve long wondered why managers don’t always behave fairly because doing so would clearly benefit their organizations: Studies show that the success of change initiatives depends largely on fair implementation. Our research suggests an answer. Managers see respect and power as two mutually exclusive avenues to influence, and many choose the latter.  Although this appears to be the more rational choice, it’s not always the correct one—and it poses big risks for organizations.” 

Do you know why managers choose “Power” over “Respect” as a leadership style?  It’s easier!  I mean way EASIER!  Positional power makes your job so much easier to move things through organizations and get things done, but you burn a lot of bridges and relationships on that path.

Getting things accomplished through mutual respect and influence can take time, but ultimately is more rewarding.  Time tends to be the big factor with this, though.  In today’s organizations we frequently feel pushed by time to get things done – Now – and that “now” tends not to work well with “respect”.   More from HBR:

“Companies can benefit from placing more value on fairness when assessing managerial performance. Our early follow-up research suggests that managers whose style is based on respect can gain power. Their path upward may be difficult, but it’s one worth taking, for their company’s sake as well as their own.”

Thus, this is the key! Want to build Great leaders in your organization? Give them this time to get things done through leading with a style based in respect.  Want to get something done tomorrow, and not care about how your employees are getting treated?  Let positional power rule the day, and be comfortable with your leaders throwing their weight around the office to get things done.

Let’s face it, this isn’t an all or nothing exclusive thing.  We need our leaders to do both – treat employees with respect, and get results quickly.  That’s why we have HR!  That is a tough thing to accomplish, but HR Pros can help leaders accomplish this task.